Senior Health & Safety Project Manager – Safety Compliance

Position Summary:

The Sr. Health & Safety Manager – Safety Compliance for Penske Logistics will lead business-wide safety compliance, risk reduction, litigation support, and technology-enabled process improvement efforts across transportation and warehouse operations. The position is responsible for strengthening compliance with the creation and oversight of sound business processes, improving governance and compliance of key safety programs, and translating regulatory, operational, and litigation-related insights into practical risk-reduction actions.

This position will collaborate with Operations, Safety, Human Resources, Legal, Risk Management, Fleet, Information Technology, and other internal and external stakeholders. The role will serve as the primary Penske Logistics liaison with the PTS Litigation team for litigation-related support, manage discovery and information requests, ensure timely completion of deliverables, and serve as a corporate representative or subject matter expert when required. The position does not direct legal strategy, settlement decisions, or legal advice.

The Sr. Manager will also remain on the leading edge of approved artificial intelligence applications, identifying and implementing practical uses of AI within Safety and safety-related operational processes. The role will lead and small team of project leaders and may accomplish work through direct assignment, cross-functional teams, or appropriate delegation.

Major Responsibilities

Safety Compliance & Governance:

• Provide leadership and oversight for enterprise safety compliance programs supporting both transportation and warehouse operations.

• Monitor applicable federal, state, provincial, and local safety requirements and coordinate the evaluation and implementation of regulatory changes.

• Lead governance and continuous improvement for key compliance areas, including DQ Files, Hours of Service, drug and alcohol testing, CSA performance, and OSHA-related requirements.

• Coordinate internal and external compliance audits, track findings and corrective actions, and ensure timely closure of identified gaps.

• Lead the development, review, maintenance, and governance of safety policies, procedures, standards, and related documentation.

• Establish meaningful measures and reporting that provide visibility to compliance performance, emerging risks, and corrective-action progress.

Litigation Support & Corporate Representation:

• Serve as the primary Penske Logistics liaison with the Corporate Litigation on litigation support matters.

• Manage and coordinate discovery requests, document identification and collection, information requests, and other litigation-related deliverables.

• Maintain organized tracking of litigation support requests, owners, due dates, status, and completion to support timely and accurate responses.

• Coordinate with Safety, Operations, Human Resources, Fleet, and other stakeholders to obtain responsive information and records.

• Serve as a designated corporate representative or subject matter expert when required, with appropriate preparation and guidance from Legal.

AI Utilization & Innovation:

• Serve as an advanced user of approved AI technologies, applying them to improve safety compliance, process efficiency, analysis, documentation, communication, and overall effectiveness.

• Identify, evaluate, and implement practical AI-enabled solutions that eliminate manual effort, improve decision-making, and enhance business outcomes.

• Utilize AI to analyze information, generate insights, automate routine activities, and improve the quality, consistency, and speed of deliverables.

• Ensure responsible and compliant use of AI by adhering to company policies, governance standards, data privacy requirements, and information security expectations.

People Leadership & Customer Experience:

• Lead, coach, and develop a small team of project leaders through clear objectives, regular feedback, workload prioritization, and professional development.

• Ensure work products and processes are clear, concise, practical, and specific about expected behaviors, responsibilities, and actions.

• Use meaningful metrics to guide priorities, evaluate effectiveness, and communicate business impact.

• Build productive relationships across functions and levels of management and influence stakeholders without relying solely on direct authority.

• Communicate complex regulatory, technical, litigation-related, and process information clearly in written materials, presentations, and verbal discussions.

• Other projects and tasks as assigned.

Qualifications:

• Bachelor's degree required; degree in Occupational Safety, Business, Risk Management, Logistics, or a related field preferred.

• Progressive experience leading safety compliance, regulatory, risk management, or related programs in a complex organization required.

• Experience in logistics, transportation, and/or warehousing strongly preferred.

• Working knowledge of DOT/FMCSA and OSHA requirements and experience applying regulatory requirements to business processes required.

• Experience managing audits, corrective actions, policies, procedures, and compliance documentation required.

• Experience supporting litigation, discovery, legal requests, depositions, or corporate representative activities required.

• Demonstrated ability to evaluate and implement technology-enabled process improvements; practical experience using approved AI tools in a business environment preferred.

• Experience leading professional associates or project teams required.

• Ability to map and document processes using tools such as Visio or similar software required.

• Experience managing the detailed status of multiple concurrent initiatives using project-tracking software required.

• Strong analytical, problem-solving, organizational, influencing, and change-leadership skills required.

• Ability to handle confidential and sensitive information with sound judgment and discretion required.

• Excellent written and verbal communication skills, including the ability to communicate policy, procedural, regulatory, and technical issues required.

• Must be able to establish priorities, manage competing deadlines, and accomplish goals and objectives in a cross-functional environment.

• Regular, predictable, and full attendance is an essential function of the job.

• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history), and drug screening are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The associate will be required to read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25 lbs./12 kg. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Penske is an Equal Opportunity Employer