Senior HR Executive

We are looking for an experienced and hands-on Senior HR Executive to support the full spectrum of HR operations. This role covers HR administration, payroll, work pass matters, employee relations, training, HR policies, employee engagement and company culture initiatives.

The ideal candidate should have solid knowledge of Singapore HR practices and employment regulations, with the ability to independently handle day-to-day HR matters and contribute to the continuous improvement of HR policies, processes and employee experience.

Key Responsibilities

• Handle the full spectrum of day-to-day HR operations and administrative matters
• Manage work pass applications, renewals, cancellations and MOM-related submissions (WP / S Pass / EP / LOC)
• Support and coordinate payroll processing, CPF submissions and salary-related matters
• Maintain and monitor employee attendance, leave, overtime and personnel records
• Prepare employment contracts, confirmation letters, warning letters, termination letters and other HR-related documentation
• Maintain and update employee personal files, HR records and HR database
• Manage and coordinate employee onboarding and offboarding processes
• Liaise with MOM, CPF Board and other relevant government authorities when required
• Coordinate and support employee orientation, internal training and staff development programmes, including preparation of training materials and maintenance of training records
• Assist in identifying training needs and improving internal training processes
• Support the development, implementation, review and continuous improvement of HR policies, procedures, SOPs and internal guidelines
• Assist in drafting, reviewing and updating the Employee Handbook, company policies and workplace rules
• Support employee engagement, company culture and internal communication initiatives
• Handle employee relations matters, including employee feedback, workplace concerns, complaints and internal communication
• Communicate and explain company policies, procedures and workplace requirements to employees and ensure proper implementation
• Provide HR advice and support to employees and department heads on general HR matters
• Ensure HR practices, policies and procedures comply with Singapore employment regulations and company requirements
• Support continuous improvement of HR processes and employee experience
• Perform other HR and administrative duties or ad-hoc assignments as required by Management

Job Requirements

• Diploma or Degree in Human Resources, Business Administration or a related field
• Minimum 3 years of relevant HR experience, preferably with hands-on HR experience in Singapore
• Good knowledge of the Singapore Employment Act, MOM regulations, work pass requirements and CPF matters
• Hands-on experience in HR operations, payroll, CPF and work pass administration
• Experience in employee relations and handling employee feedback or workplace issues
• Experience in employee training, orientation or internal training coordination
• Experience in drafting, reviewing or implementing HR policies, SOPs, Employee Handbooks or company rules is preferred
• Exposure to employee engagement and company culture initiatives will be an advantage
• Able to independently handle day-to-day HR matters and follow up on issues effectively
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint
• Good communication and interpersonal skills, with the ability to work effectively with employees at different levels
• Responsible, well-organised and detail-oriented
• Able to handle confidential and sensitive information with discretion
• Able to work independently while collaborating effectively with different departments