Senior IP Legal Assistant (2–5+ Years)

Intellectual Property | Life Sciences | Patent Prosecution

Looking for a law firm where you can do exceptional work without sacrificing your quality of life?

Many experienced legal assistants eventually reach the same crossroads.

They still enjoy intellectual property law. They still enjoy supporting attorneys and helping clients succeed.

They're simply looking for a firm where they can do meaningful work in a collaborative environment—without the bureaucracy, constant fire drills, and around-the-clock expectations often found in larger firms.

Hylton-Rodic Law is a boutique intellectual property law firm serving biotechnology, pharmaceutical, university, and life sciences innovators.

We are seeking an experienced IP Legal Assistant to join our growing legal team and help manage sophisticated patent prosecution matters for clients developing tomorrow's medicines, therapies, and scientific breakthroughs.

This position works directly with attorneys and plays a critical role in ensuring patent matters move accurately, efficiently, and on time. Successful candidates will be comfortable taking ownership of their work, managing competing deadlines, and proactively keeping complex legal matters on track.

If you're looking for meaningful legal work, greater ownership, and a firm that values both professional excellence and personal well-being, we'd love to meet you.

What You'll Do

• Manage patent prosecution matters from intake through ongoing prosecution.
• Maintain and update docketing systems to ensure deadlines are accurately tracked and met.
• Prepare, review, and coordinate U.S. and foreign patent prosecution filings.
• Coordinate correspondence with clients, foreign associates, and the USPTO.
• Support attorneys with filings, reporting, and administrative aspects of patent prosecution.
• Open new matters, maintain electronic files, and ensure accurate matter management.
• Monitor deadlines, identify potential issues proactively, and help keep matters moving without unnecessary follow-up.
• Collaborate with attorneys and fellow legal assistants to continuously improve workflows and client service.

What Success Looks Like

First 30 Days

• Learn the firm's clients, systems, docketing procedures, and prosecution workflows.
• Become familiar with attorney preferences and active client portfolios.
• Begin independently handling routine patent prosecution tasks.

First 90 Days

• Independently manage assigned prosecution matters with minimal supervision.
• Demonstrate consistent accuracy, organization, and responsiveness.
• Become a trusted operational partner for attorneys and the legal team.