Senior Legal Records Coordinator (Program Coordinator II)
Description
Position Summary
The Senior Legal Records Coordinator will provide services within the Corporate and Regulatory Center of Excellence. The coordination of work will be primarily public records law compliance, subpoena response, records management and retrieval, electronic and digital records search, retrieval and review within the many departments of MassDOT and the MBTA.
Duties and Responsibilities
Investigate, organize, and analyze large quantities of records and information which include unrestricted access to confidential policy development materials, employee personnel records, collective bargaining proposals, attorney-client privileged documents and other documents of confidential nature.
Develop and implement records retention and management standards in accordance with the records retention schedule under the supervision of the Senior Counsel, Public Records and Records Management.
Identify and apply statutory exemptions under the direction of legal counsel.
Prepare records for production including correspondence with requestors.
Draft formal responses, objection letters, and transmittal communications for various records requests.
Communicate with records requestors and internal stakeholders.
Prepare and analyze correspondence, memoranda, agreements, and responses to public records requests and subpoenas in public records management software.
Prepare, run, and analyze reports in public records management software.
Facilitate timely retrieval of responses within MassDOT and the MBTA.
Oversee and monitor assigned activities in response to public records requests to ensure compliance and timely response in accordance with Public Records Law.
Confer with management staff to provide information concerning Public Records and Records Management program evaluation and monitoring.
Identify, review, and draft briefs and responsive records within MassDOT and the MBTA, including conduct searches of electronic and hard copy records, including e-discovery and use of e-discovery, redaction, and other technology-based tools.
Assist in various office programs and perform related work as required.
Provide professional coordination and paralegal services for the Corporate and Regulatory Center of Excellence.
Preferred Qualifications
At least five years of full-time, or equivalent part-time, experience within a legal setting, using legal technology tools such as e-discovery and redaction software.
Bachelor’s Degree.
Excellent organizational, communication, and analytical skills.
Ability to work in a fast-paced, multi-task, and deadline–driven environment.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.