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Braeburn

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Senior Manager, Medical Affairs Operations

Open 35d

Reports to: Director, Medical Affairs

Location: Plymouth Meeting, PA (Hybrid) or Remote

Company Overview:

Braeburn is dedicated to delivering solutions for people living with the serious consequences of opioid use disorder. At Braeburn, we challenge the status quo and champion transformation of the management of opioid use disorder (OUD) by partnering with the community to create a world where every person with OUD gets the best possible care and opportunity to reach their full potential. Our shared commitment to innovation on behalf of patients enables us to help people with OUD begin and sustain recovery.

At Braeburn, there are opportunities to contribute to our purpose every day. We value authenticity and strive to amplify all voices. Our culture empowers everyone to be successful and unleashes our full potential.

Position Summary:

The Senior Manager, Medical Affairs Operations serves as the operational and project-management backbone of the medical affairs function—ensuring initiatives are executed efficiently. This individual manages core processes and projects, connects internal teams with external partners, and partners cross-functionally to advance the medical strategy, providing the day-to-day coordination that keeps stakeholders, priorities, and deliverables aligned and on track.

Specific Duties:

  • Plan, coordinate, and manage the logistics of medical affairs and cross-functional educational initiatives.
  • Project-manage internal and external partners and vendors to support medical affairs tactical execution. Serve as a centralized point of contact to coordinate workflows, timelines, and deliverables.
  • Partner with Scientific Communications, to manage scientific communications and publication timelines across multiple stakeholders to ensure deadlines are met for all planned congress submissions and publications.
  • Coordinate Medical Affairs congress and conference activities, including conference and session coverage, booth-coverage scheduling, medical booth planning and shipment logistics, conference insights reporting, and maintaining the master conference list. Collaborate with cross-functional partners while maintaining appropriate separation from commercial activities.
  • Serve as the contracting point person for the medical organization, partnering with Legal to streamline and accelerate contract execution.
  • Provide updates that keep medical teams and cross-functional partners, including Marketing, Market Access, Government Affairs, and Commercial, abreast of medical affairs deliverable progress, resources, and key priorities, so teams can leverage data and evidence where appropriate.
  • Coordinate intake, review, and tracking of investigator-initiated studies (IIS), medical and educational grants, and sponsorship requests in partnership with the appropriate review committees.
  • Manage the Medical Affairs website, updating it with new data, publications, and conference information to ensure timely, accurate, and accessible content.
  • Track, reconcile, and report on Medical Affairs budgets, spend, contracts, and invoices in partnership with Medical Affairs leads. Continuously improve medical affairs processes for efficiency.
  • Build collaborative relationships and work across Clinical Development, Field Medical Affairs, Scientific Communications, Medical Information, HEOR, Regulatory, Pharmacovigilance/Safety, Commercial, Market Access, Patient Support, Legal, and Compliance to ensure alignment and operational excellence.
  • Provide operational support to Pharmacovigilance business partners to ensure compliance with regulatory requirements, SDEAs, and SOPs.
  • Identify and implement AI and automation solutions to streamline processes and enhance operational efficiency across Medical Affairs and Pharmacovigilance functions.
  • Take on additional Medical Affairs projects and initiatives as assigned.

Skills:

  • Strong project problem-solving and management skills with demonstrated ability to manage multiple concurrent priorities in a dynamic, fast-paced environment.
  • Prior experience with budget management, vendor contracting, and cross-functional project coordination required; experience in specialty pharmaceuticals or CNS/addiction medicine a plus.
  • Working knowledge of pharmaceutical industry compliance requirements, including OIG guidelines, PhRMA Code, and regulations governing Medical Affairs and Pharmacovigilance activities.
  • Excellent verbal and written communication skills with the ability to engage and build relationships across functions, including with senior leadership and external stakeholders.
  • Proficiency in AI tools and emerging technologies, with experience applying them to optimize workflows and support data-driven decision-making.
  • Travel up to 20% of the time.

Education/Experience:

  • Bachelor's degree, healthcare, business, communications, or related operations within pharmaceuticals, biotech, or healthcare.
  • 5+ years’ Experience working with cross-functional teams in a specialty pharmaceutical company; prior exposure to CNS or addiction medicine therapeutic areas is a plus
  • Proficiency with Medical Affairs operational tools and systems (e.g., Veeva, CRM platforms, publication management tools); experience with budget management software a plus.

Braeburn is committed to ensuring equal employment opportunity for all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, military/veteran status, age, disability, or any other category/characteristic protected by law (collectively, "Protected Categories"). In fact, we encourage all underrepresented backgrounds to apply for any open job positions with the company.

Braeburn Job Scam Warning

At Braeburn, we prioritize the security of your personal information. Be aware of individuals falsely presenting themselves as Braeburn employees or representatives to gain access to your personal information or money through fictitious job offers.

Braeburn will never ask for financial information or payment during the job application process. This includes but it is not limited to requests for bank account details, social security numbers, credit card numbers, or any form of payment for application fees, equipment, or software. Any claims that you will be reimbursed for such expenses are fraudulent.

We also will not ask you to download third-party applications for communication regarding job opportunities. Be cautious of offers from unofficial email addresses (e.g., Yahoo, Gmail, Hotmail) or those with misspelled variations of official Braeburn email addresses.

To ensure you are communicating about a legitimate job opportunity, check that the job is posted on Braeburn’s official career website. If you suspect you have been contacted about a fraudulent position, please contact Braeburn directly through our official channels at info@braeburnrx.com.

Braeburn is not liable for losses resulting from job recruiting scams. If you believe you are a victim of fraud, contact the FBI through the Internet Crime Complaint Center at or your local authorities.

Braeburn does not accept unsolicited assistance from search firms for employment opportunities. Resumes submitted without a valid written search agreement will be considered Braeburn's sole property, and no fee will be paid.

Braeburn Privacy Policy

Read our Privacy Policy which describes the personal data that we, Braeburn Inc. (“Braeburn”, “we”, “us”, or “our”) collect about you, why we collect it, how we use it, and when we disclose it with third parties or service providers.

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What this application asks

greenhouse

First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location

  • Current Address (City – State – ZIP Code)
  • Date Available for Employment
  • How did you hear about this job?
  • Do you have any friends or relatives employed by Braeburn? choose one
  • Employee's Name (Referral)
  • Current Company
  • Desired Base Salary ($)
  • Years of Biotech/Pharmaceuticals Experience choose one
  • Years of Medical Affairs Operations experience choose one
  • Years of experience with Veeva, CRM, publication management tools, and/or Medical Affairs systems choose one
  • Please list any related professional licenses and terminal degrees as applicable
  • Are you at least 18 years old? choose one
  • Are you an American citizen, lawful permanent resident of the United States, temporary resident, refugee or asylee? choose one
  • Are you presently authorized to work for Braeburn in the position for which you are applying? choose one
  • Will you now or in the future require Braeburn to sponsor you or to obtain, maintain or extend your employment authorization? choose one
  • Are you related to any officer or member of the Board of Directors at Braeburn? choose one
  • Are you able to perform the essential functions of the job for which you are applying, either with or without reasonable accommodations? choose one
  • If no, please describe the functions that cannot be performed? optional
  • Have you ever been involuntarily terminated from employment?
  • Has your professional license/certification/privilege ever been revoked or suspended (Yes, No, N/A)?  If yes, state the reason(s).
  • Specify foreign language proficiency (if relevant to position) optional
  • Please list three professional references from your last seven years of employment optional
  • LinkedIn Profile optional
  • Any additional comments optional
  • I understand that completion of this application does not obligate Braeburn to hire me or offer me employment. I certify that my answers are true, accurate, and complete to the best of my knowledge, I understand that any falsification, misrepresentation, or omission of any facts in my application, resume, or any other accompanying or required material, or during any interviews, can be justification for refusal of employment, or immediate termination of employment, regardless of when and how discovered. I understand that this employment application is not a contract of employment. I understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either Braeburn or me. I understand that any oral or written statement to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employee. If hired, I agree to comply with all applicable laws and abide by the rules and regulations of Braeburn as issued from time to time. Braeburn may, at its sole discretion, hold in abeyance or revoke, amend or modify, abridge or change any benefit, policy, practice, condition or process affecting its employees. Any offer of employment I may receive from Braeburn is contingent upon my successful completion of the Company’s pre-employment screening process, including the receipt by Braeburn of references that it considers satisfactory. I authorize all of my former employers and those individuals I have listed as professional references to furnish information about my employment, work performance, abilities, and other qualities pertinent to my qualifications for employment, hereby releasing them from any and all liabilities for damages arising from furnishing the requested information. I also affirm that I have not signed any kind of restrictive document creating any obligation to any former employer that would restrict my acceptance of employment with Braeburn in the position I am seeking. I acknowledge that I have read and understand all of the above statements. choose one

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