Senior Manager, Payroll

The mission of the Tunnel to Towers Foundation is to honor the sacrifice of firefighter Stephen Siller who laid down his life to save others on September 11, 2001. We also honor our military and first responders who continue to make the supreme sacrifice of life and limb for our country. The Tunnel to Towers Foundation is committed to eradicating homelessness amongst our veterans.

The Payroll Senior Manager is responsible for overseeing and managing all aspects of payroll operations to ensure accurate and timely compensation for employees. This role requires a hands-on approach, compliance expertise, and strategic oversight to improve payroll processes and systems. Works closely with the Director, Payroll and HR Operations team to maintain payroll data integrity and deliver a reliable, employee-centered payroll experience.

Duties and responsibilities

• Assist in the preparation and processing of weekly payroll for all employees.
• Review and validate payroll data, including hours worked, deductions, and adjustments.
• Ensure payroll is processed accurately and on schedule.
• Maintain and update employee payroll records in the HRIS/payroll system.
• Ensure accuracy of employee data, including compensation, tax status, and direct deposit information.
• Process employee changes such as new hires, terminations, promotions, and pay adjustments.
• Assist in ensuring compliance with federal, New York State, and NYC payroll and wage laws.
• Support preparation of payroll reports, audits, and required filings.
• Maintain payroll documentation in accordance with recordkeeping requirements.
• Respond to employee inquiries regarding payroll, deductions, and pay discrepancies in a timely and professional manner.
• Research and resolve payroll-related issues in coordination with the Director, Payroll.
• Provide clear communication and guidance to employees and managers.
• Work closely with HR Operations, Finance, and HR Operations teams to ensure accurate and consistent payroll inputs.
• Support Finance with payroll-related reconciliations and reporting.
• Assist in year-end processes, including W-2 preparation and distribution.
• Support the ongoing maintenance and optimization of payroll systems.
• Assist with system testing, upgrades, and process improvements.
• Identify opportunities to improve payroll accuracy, efficiency, and employee experience.
• Handle sensitive payroll and employee information with a high degree of confidentiality and professionalism.
• Follow internal controls and procedures to ensure payroll accuracy and safeguard data.