Senior Officer Procurement - IT

The Senior Officer – Procurement is responsible for managing the end-to-end procure-to-pay (P2P) cycle for transactional and tactical procurement requirements. The role covers the full RFQ process, purchase order management, expediting delivery, payment coordination, and resolution of procurement-related disputes, in line with AD Airports’ corporate governance policies and procedures.

The position requires strong coordination with internal stakeholders and external suppliers to ensure timely, compliant, and cost-effective procurement of goods, services, and works.

Responsibilities

• Perform day-to-day transactional procurement activities, including:
  • Reviewing requisitions.
  • Coordinating with stakeholders to obtain missing or additional information such as scope of work, technical criteria, and evaluation committee details.
  • Conducting market research for supplier identification and selection.
  • Preparing tender strategies and bidder lists and obtaining necessary approvals.
  • Issuing RFQs and soliciting supplier proposals.
  • Facilitating site visits and managing RFQ clarifications.
  • Overseeing and supporting technical evaluations.
  • Conducting detailed commercial evaluations.
  • Negotiating commercial terms with bidders.
  • Recommending purchase order awards.
  • Preparing purchase orders and facilitating internal approvals.
  • Issuing purchase orders and obtaining supplier acceptance.
  • Coordinating delivery of goods, works, and services.
  • Facilitating payment processing.
  • Managing purchase order variations with appropriate approvals.
  • Coordinating with Legal and other stakeholders to resolve supplier claims.
• Work with end-user departments to establish Framework Agreements for recurring and repetitive requirements.
• Ensure all sourcing and procurement documents comply with Abu Dhabi Airports’ policies, procedures, guidelines, and standards.
• Maintain accurate records of purchases, pricing, and procurement documentation.
• Ensure proper maintenance of auditable procurement files and records to support compliance and governance requirements.
• Monitor and ensure compliance with agreed procurement performance metrics (SLAs, KPIs, etc.).
• Manage the procure-to-pay cycle in accordance with procurement policies, ensuring confirmation of receipt of goods and services.
• Coordinate with internal and external auditors and provide required procurement documentation.
• Conduct performance appraisals for subordinates and recommend appropriate actions.
• Identify training needs for subordinates and evaluate training effectiveness in coordination with the line manager.
• Perform any other duties as assigned by the line manager.

Requirements and Skills

Education & Qualifications

• Bachelor’s Degree in Business Administration, Engineering, Supply Chain Management, or a related field.
• Knowledge and experience in electronic tendering systems and ERP platforms.
• Proficiency in Microsoft Office 365 is preferred.

Experience

• Minimum 5 years of experience in procurement of goods, services, and/or works, preferably within a client organization.

Skills & Competencies

• High standards of ethics and integrity.
• Strong market knowledge and supplier awareness.
• Analytical thinking and problem-solving ability.
• Financial and commercial acumen.
• Strong negotiation skills.
• Supplier relationship management capability.
• Effective written and verbal communication skills.