Senior Payroll Analyst

MDVIP: Transforming Primary Care, One Patient at a Time

MDVIP is a national leader in personalized healthcare, empowering over 425,000 members to achieve their health and wellness goals through a network of more than 1,400 concierge primary care physicians. Our program emphasizes preventive medicine, offering comprehensive screenings, advanced diagnostics, and individualized wellness plans. Recognized as a Great Place to Work® since 2018, MDVIP is committed to excellence in patient care and employee satisfaction.

Position Summary

MDVIP is seeking an experienced Senior Payroll Analyst to join our growing team. This role is responsible for the accurate and timely administration of multi-state payroll operations while serving as a subject matter expert in payroll compliance, reporting, audits, and process optimization. The Senior Payroll Analyst will partner closely with Human Resources, Finance, Accounting, and external vendors to ensure payroll accuracy, strengthen internal controls, drive operational efficiencies, and enhance the overall employee experience.

The ideal candidate possesses deep knowledge of payroll regulations, strong analytical capabilities, and the ability to identify trends, solve complex payroll issues, and recommend scalable solutions in a dynamic business environment.

Key Responsibilities

• Lead the end-to-end processing of semi-monthly payroll for a multi-state employee population, ensuring compliance with all federal, state, and local regulations.
• Perform advanced payroll audits, reconciliations, and variance analyses to identify discrepancies and ensure payroll accuracy.
• Analyze payroll data and trends, providing actionable insights and recommendations to HR, Finance, and leadership teams.
• Serve as the primary payroll subject matter expert for complex payroll matters, tax issues, system configurations, and compliance questions.
• Manage payroll-related projects, including system enhancements, implementations, process improvements, and testing initiatives.
• Develop, maintain, and improve payroll controls, policies, procedures, and documentation to support operational excellence and compliance.
• Partner with Accounting and Finance teams on payroll accruals, general ledger reconciliations, labor reporting, and month-end close activities.
• Review and validate employee transactions, including new hires, terminations, promotions, bonus payments, commissions, stock transactions, and retroactive adjustments.
• Ensure compliance with wage and hour laws, taxation requirements, ACA reporting, garnishments, and other regulatory requirements.
• Support internal and external audits by preparing documentation, responding to inquiries, and implementing corrective actions when needed.
• Lead year-end payroll activities, including W-2 administration, tax reporting, and compliance filings.
• Create and maintain payroll dashboards, reports, and metrics to support business decision-making.
• Mentor junior payroll team members and provide guidance on payroll processes and best practices.
• Identify opportunities for automation and process optimization to improve accuracy, efficiency, and employee satisfaction.

Key Competencies

• Advanced payroll administration and compliance expertise.
• Strong analytical, reporting, and problem-solving skills.
• Ability to interpret complex payroll regulations and business requirements.
• Exceptional attention to detail and accuracy.
• Advanced Excel and data analysis capabilities.
• Process improvement and project management mindset.
• Strong communication and stakeholder management skills.
• Ability to handle confidential information with discretion and professionalism.
• Continuous improvement and customer-service orientation.