Senior Payroll Specialist - Casual Hourly

The Senior Payroll Specialist is responsible for supporting the accurate and timely processing of payroll for the organization. This position works closely with Human Resources, Finance, managers, and employees to ensure payroll is processed accurately and in accordance with applicable laws, organizational policies, collective bargaining agreements, and established procedures.

The Senior Payroll Specialist should have strong experience with ADP and eTime, be highly detail-oriented, and have the ability to manage multiple payroll-related responsibilities while meeting strict deadlines. The position requires a high level of confidentiality, sound judgment, and the ability to identify and resolve payroll issues in a timely manner.

DUTIES:

• Works to help BPHC advance as an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.

Key Responsibilities:

Payroll Processing

• Process regular and special payrolls accurately and within established deadlines.
• Review payroll data for accuracy and completeness prior to processing.
• Enter and verify payroll adjustments, including retroactive pay, differentials, stipends, deductions, garnishments, and other payroll-related changes.
• Review and process time and attendance information, including hours worked, overtime, leave, and other applicable timekeeping adjustments.
• Monitor payroll deadlines and ensure all required information is received and processed timely.
• Assist with payroll reconciliation and identify and resolve discrepancies.

ADP & eTime

• Utilize ADP to process payroll, maintain employee payroll information, and complete payroll-related transactions.
• Utilize eTime to review, validate, and process employee time and attendance records.
• Assist managers and employees with questions related to timekeeping, payroll, and system processes.
• Identify system or data issues and coordinate with appropriate internal resources to resolve them.
• Maintain accurate employee information across payroll and timekeeping systems.

Compliance & Collective Bargaining

• Ensure payroll practices comply with federal and state wage and hour requirements, organizational policies, and applicable collective bargaining agreements.
• Apply contractual provisions related to pay, overtime, differentials, leave, step increases, and other compensation provisions.
• Maintain accurate payroll records and documentation to support audits and compliance reviews.
• Assist with responding to payroll audits and information requests.

Employee & Manager Support

• Respond to employee and manager questions regarding payroll, deductions, timekeeping, leave balances, and pay.
• Research payroll concerns and provide timely resolution or escalate issues when appropriate.
• Maintain confidentiality when handling sensitive employee compensation and personal information.
• Communicate payroll deadlines, requirements, and changes clearly to managers and employees.

Reporting & Reconciliation

• Prepare and review payroll reports and supporting documentation.
• Reconcile payroll information and assist with identifying discrepancies between payroll, timekeeping, and HR records.
• Assist with year-end payroll activities, including W-2 processing and related reconciliation.
• Maintain organized payroll records and documentation.

General HR Support

• Work collaboratively with Human Resources, Finance, Benefits, and other departments on payroll-related matters.
• Assist with payroll system implementations, upgrades, testing, and process improvements.
• Recommend improvements to payroll and timekeeping processes to increase accuracy and efficiency.
• Develop and maintain payroll procedures and process documentation.
• Participate in special projects and other HR initiatives as assigned by the Director of Human Resources.