Senior Project Coordinator

Job Responsibilities

· Manage the Document Management System (e.g.,Aconex, SharePoint) to ensure all drawings, specifications, reports, andcorrespondence are accurately logged, tracked, distributed, and archived.

· Maintain up‑to‑date project documentation,including registers for submissions, RFIs, shop drawings, material samples,RINs, and approvals.

· Compiling and formatting project reports,presentations, and tender documentation required by PM team

· Monitor and track the progress and development of all related projectdeliverables through the various stages of the project

· Plan and coordinate all contractor logistics, including the booking ofloading bays, cargo lifts, and delivery routes. ensure strict adherence todesignated delivery windows (often during off-peak/night hours) to minimizeoperational impact.

· Assist in the preparation, implementation, and maintenance of the ProjectExecution Plan (PEP), aligning with MBS policies, standards, and processes.

· Supervising the contractor teams. Provide expertise, guidance, advice,support and motivate contractor teams.

· Assist in the reporting to senior management via meetings or by regularwritten reports the progress of project related matters together with thestatus of related issues.

· Manage limited site storage space efficiently and oversee the dailyremoval of construction debris/waste from the property to designated holdingareas.

· Coordinate 2‑week look‑ahead schedules with contractors; monitor physicalprogress vs. plan, highlight variances, and recommend recovery actions.

· Inspect site daily to ensure contractors meet the property's high visualstandards (clean and properly lit). Enforce strict site housekeeping to preventdust or debris migration into public or operational areas.

· Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) andmanage the daily sign-in/sign-out process for large volumes of contractorworkers.

· Coordinate the RFI (Request for Information) and Shop Drawing submission process,tracking submissions against the Project Tracker.

· Monitor contractor procurement schedule and alert the project team of anypotential delays in long-lead times (eg., stones, ironmongery, joinery, lightfittings)

· Coordinate day‑to‑day construction activities with contractor on‑site toensure works are sequenced according to the Construction programme.

· Coordinate multidisciplinary interfaces (Arch/Str/M&E) on‑site; reviewdrawings for clashes/omissions, consolidate comments

· Track daily and weekly progress of construction activities against theprogramme, identifying delays, incomplete works, or deviations

· Support quality control by identifying defects, notifying contractors,coordinating rectifications, and tracking closure.

· Coordinate collection and verification of as‑built drawings, O&Mmanuals, asset tags, training records, and warranty schedules.

· Assist the PM team with ad hoc tasks andproject‑related administrative duties as assigned.

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Job Requirements

Education & Certification

· Tertiary Degree in a Construction/Building/Project Management/Engineeringrelated field.

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Experience

· Minimum 3 to 5 years working experience in the field of Project Managementwith experience working on major fit-out, A & A building projects.

#Other Prerequisites

· Experience in the Hospitality field and/or live working environment ispreferred.

· Sound knowledge of Project Management procedures.

· Strong communication skills, as well as the ability to visualize issuesand communicate them to others.

· Outstanding organization, coordination and leadership skills – ability tocoordinate groups of Consultants/ Contractors.

· Ability to work in a team environment.