Senior Project Manager

Under the general direction of the Director, Health Major Capital Sr. Project Manager (Sr. PM) is accountable for project management services to ensure design and construction projects are on schedule, within budget, high-quality, cost-effective, and appropriate to client program needs. Simultaneously manages multiple projects of various sizes in the challenging healthcare construction environment. Services include all elements of project management from concept through project closeout including initial scoping, budgeting, funding, procurement, construction management and closeout of large and small projects.

The Sr. PM organizes, plans, and controls the design and construction efforts on projects ranging from $50,000 - $500,000,000. This involves selecting professional design staff (architects and engineers), general contractors and subcontractors, coordinating the activities of clients, construction inspectors, and others associated with the projects; managing project progress to achieve overall project objectives consistent with department standards and in alignment with customer expectations including, budget, cost and quality; resolving problems that arise in the projects; working with state agency officials to ensure compliance and safety. The project manager has a first line responsibility to communicate effectively with project stakeholders regarding program, budget, schedule, and construction impact. The Sr. PM utilizes internal project management tools and systems to monitor progress, control schedules and budgets, generate timely reports, and maintain comprehensive records throughout the project lifecycle. Ensure accurate data entry and updates to support transparent communication, audit readiness, and informed decision-making. Sr. PM provides support to the annual Capital Budget development process. Project managers may be responsible for coordinating the activities of other Project Managers and Assistant Project Managers as directed.

Represents UCSF Health on design and construction projects, including new development, facility expansion, renovations and retrofitting. Responsible for coordinating, monitoring and reporting on all design and construction activities. Administrate consultant and construction agreements, facilitate quality control, maintenance of design and construction schedules, construction management and owner representative responsibilities. Manage medium-to-large teams of external vendors and internal affiliate and service line staff on medium-to-large projects. Demonstrate a mastery of project management, works with a high degree of autonomy, and is responsible for delivering medium to large scale projects with moderate to difficult complexity. Responsible for delivering projects on time and on budget. Exercises independent judgment in selecting methods, techniques and evaluation criteria for obtaining results.

Sr. PM leads developmental stage of capital projects to assure that project scope, schedule, and phasing are adequately defined. Use Major Capital project benchmarks and/or work with the design professionals to create the preliminary project budget and schedule.

Sr. PM defines working criteria for a proposed project, determining the hazardous materials, infection control, phasing of work, and fire and life safety requirements that are necessary. Estimate the design review efforts for a project to assure that the quality of the construction documents is sufficient to minimize the risk of cost overruns during construction.

Sr. PM coordinates the efforts of the Inspector of Record, state agencies (e.g., CDPH), the contractor and University representatives to ensure code compliance and quality of work, and a constructive relationship with the regulators. Prepare and verify that all required documentation is completed prior to occupancy or authorized approval of a project.

Sr. PM coordinates all project relocations, furniture, equipment and IT scopes of work, which may be supported by other internal UCSF Real Estate resources. Sr. PM is responsible to assure that all aspects of the project are addressed in a timely manner.

Skills

• Develop and maintain project schedules, resources and budgets.
• Maintain project schedule and budget projections for monthly cash flow reports.
• Develop, execute and monitor vendor contracts.
• Manage project risks associated with schedule, scope and budget.
• Review and approve invoices, including pay applications for accuracy and completeness.
• Develop, monitoring and completion of project closeout strategy.
• Maintain a strong team culture of accountability and integrity on the projects they manage.
• Identify gaps and work with supervisors to correct.
• Implement LEAN processes to ensure reliability in projects.
• Develop and maintain strong working relationships with affiliate representatives, management and other departments within UCSF.
• Ensure their teams maintain a culture of high collaboration, accountability, trust and integrity.
• Collaborate effectively with other Real Estate staff including but not limited to Assistant PMs, Project Manager Assistants, architects, signage and wayfinding manager, FFE coordinator, etc.

Position will work at all UCSF Health locations in San Francisco Bay Area including new off-campus lease sites. All Real Estate staff are required to be on-site, in-person, no less than 4 full days per week, although project activities may require beyond that requirement. The PM is required to be responsive to the project needs and demands based on the phases of the project and construction activities.

Department Overview

The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and management of facilities and a lease portfolio of 1 million square feet across UCSF. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services, Benioff Children’s Hospital Oakland Capital Program Management and support through Business Intelligence, and Finance, Administration and Operations.

The Major Capital Project Department is responsible for delivering the design and construction of new buildings and other major capital projects as assigned. Typical project budgets are hundreds of millions of dollars. Our goals are delivered through Integrated Project Delivery (IPD) methodologies. Current project delivery methods include an IFOA contract. Our vision is to be recognized as an innovative and collaborative owner through new processes, innovation of new delivery models, contracts, and commercial terms that will attract the most qualified teams. Our projects are managed in the Integrated Center for Design and Construction (Big Room). Our work emphasizes the development of highly integrated and collaborative teamwork. We fully support and integrate Lean tools in our project work.

The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $52.2M per year; current year capital project expenditures of $900 million; and oversight and responsibility for > $13.3 billion long-range capital development.

Required Qualifications

• Bachelor’s Degree in Architecture, Engineering, Construction Management, Planning or in a related field and three to five years of experience in managing all phases of capital projects; or an equivalent combination of education and experience.
• Minimum 5 years' experience in managing construction or renovation projects, preferably in a hospital, research laboratory or clinical environment.
• Advanced knowledge of building and construction, design, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
• Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project components.
• Advanced analytical, organizational and problem recognition / avoidance / resolution skills.
• Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen.
• Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Demonstrated ability to simultaneously manage a large number of projects of varying size, type, and complexity.
• Experience and ability to effectively lead and supervise staff and Project Teams.
• Skilled in building, maintaining and nurturing strong professional relationships.
• Financial skills to prepare, monitor and manage project budgets, evaluate cost estimates, and review payment requests.
• Strong communication skills on a one-to-one basis or in a group setting with project team, leaders, stakeholders, contractors and consultants.
• Strong Microsoft Office and project manager software skills. Working knowledge of CAD drawing programs or similar architectural design application programs.

Preferred Qualifications

• Professional License in Architecture, Mechanical, Electrical or Civil Engineering
• Experience with lean principles and process improvements.
• Experience using Primavera Unifier and P6 Scheduling, MS Project Software or similar scheduling software.
• Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans.
• Strong project management skills to effectively manage multiphase projects or project components within an occupied academic medical center or academic research facility.
• Knowledge of applicable building codes and / or regulatory requirements including, but not limited to, Title 24, OSHPD and the Americans with Disabilities Act.
• Understanding and knowledge of industry practices. Ability to assess technical design documents, construction contracts, and related records.
• Broad skills and technological knowledge in areas of architecture, construction, MEPF, Lean Construction and/or Project Delivery.
• Knowledge of the organization, including its infrastructure and short- and long-range strategic building plans.