Senior Recruitment Executive

Job Purpose

We are seeking an experienced Senior Recruitment Executive to support end-to-end recruitment operations and HR administration functions. The successful candidate will play a key role in talent acquisition, temporary staff management, reporting, and HR operational support within a fast-paced environment.

Key Responsibilities

Recruitment Administration

• Post job advertisements on career portals and recruitment platforms.
• Screen and shortlist candidate applications for hiring managers.
• Coordinate and schedule interviews with candidates and stakeholders.
• Administer interview assessments and evaluation processes.
• Conduct reference checks for shortlisted candidates.
• Collect and verify employment-related documentation.
• Maintain accurate recruitment records and candidate tracking reports.
• Administer employee referral programmes and associated payouts.
• Support recruitment-related projects and administrative activities.

Temporary Staff Management

• Coordinate hiring activities with recruitment agencies.
• Monitor candidate selection and onboarding processes.
• Prepare approval papers for temporary staff hiring and extensions.
• Track contract expiry dates and renewal requirements.
• Coordinate onboarding and offboarding activities with internal stakeholders.
• Verify agency invoices and maintain staffing records.
• Support temporary manpower budgeting and utilisation tracking.

HR Administration & Reporting

• Process invoices and payment requests through procurement/payment systems.
• Prepare templates, forms and process documentation.
• Conduct HR-related research and data gathering.
• Maintain HR databases and records.
• Compile workforce statistics and management reports.
• Support budgeting and manpower planning exercises.

Requirements

Qualifications

• Diploma in any discipline.

Experience

• Minimum 5 years of HR operations, recruitment administration, or HR support experience.

Skills & Competencies

• Strong recruitment coordination and administrative skills.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Able to multitask and thrive in a fast-paced environment.
• Proficient in Microsoft Office applications, especially Excel and PowerPoint.
• Experience in HR data analysis and reporting.
• Familiarity with AI-enabled productivity tools will be an advantage.
• Self-motivated, proactive and able to work independently.

Teng Jun Yong

EA Licence Number: 91C2918

Personnel Registration Number: R2093855