Senior Secretary (Level 4)

The Real Estate Board invites applications from suitably qualified persons to fill the following post that is to be assigned to the upcoming Real Estate Authority of Jamaica (REAJ):

Senior Secretary (Level 4)

Vacant Post – Three-year contract

Salary Range: $1,711,060 – $2,301,185 per annum

Job Summary

Under the general direction of the Senior Director/Principal, Real Estate Training Institute (RETI), the Senior Secretary provides comprehensive administrative and secretarial support to facilitate the efficient and effective management of the Senior Director/Principal’s Office.

Key Responsibilities

Technical/Professional Responsibilities

• Work closely with the Senior Director/Principal to keep him/her well informed of upcoming commitments and schedules and follow up as appropriate.
• Process all correspondence addressed to the Senior Director/Principal or unit and route correspondence and documents as appropriate to allow for the efficient operation of the branch.
• Research, prioritize, and follow up on incoming issues and concerns escalated to the Senior Director/Principal, including those of a complex, sensitive or confidential nature, and refer or follow up on responses as appropriate.
• Conduct online and offline research at the request of the Senior Director/Principal and other senior officers of the branch.
• Ensure that confidential files and records management systems, both electronic and hard copy, are established and maintained in accordance with established policies and generally accepted professional standards.
• Demonstrate professionalism, credibility and integrity in the performance of functions to enhance and maintain a positive and credible image of the office.
• Prepare RETI Committee Meeting Minutes and other meeting minutes.
• Track action items of the RETI branch.

Administrative Responsibilities

• Provide transcription, scheduling, and correspondence management.
• Reduce the volume of routine clerical work handled by the Senior Director/Principal.
• Manage the calendar/diaries, schedules and appointments on behalf of the Senior Director/Principal.
• Function as a liaison for smooth communication between the Senior Director/Principal’s Office and internal divisions/branches in a manner that serves to maintain credibility, trust and support with senior management and staff.
• Maintain office supplies for the branch.

Required Competencies

Core

• Highly customer focused/customer service driven
• Very good multitasking skills
• Highly developed confidentiality in dealing with customer issues and data
• Possesses dexterity in keyboarding and hand-eye coordination
• Ability to work well both independently and as part of a team
• Ability to build rapport with clients of the REAJ
• Strong ICT orientation – as the environment is technology-enabled
• Good communication and professional disposition

Technical

• Proficiency in Microsoft Office Suite and other programme applications appropriate to assigned responsibilities
• Solid dictation and transcribing skills
• Good knowledge of statutes, legislation, regulations, policies and procedures administered by the REAJ
• Knowledge of office management and administrative procedures and practices
• Knowledge of the principles and practices of public administration
• Knowledge of research and statistical methods and techniques
• Ability to compose correspondence and reports

Minimum Education & Experience:

• Diploma/Associate degree in Business Administration
• Successful completion of the Certified Administrative Professional Course or Secretarial Qualifying Examination
• Proficiency in Microsoft Office Suite
• Three (3) to Five (5) years administrative experience.

Application & Deadline:

Applications accompanied by résumés should be submitted no later than Friday, September 11, 2026, via

We thank all applicants for their interest. However, only shortlisted candidates will be contacted.