Senior Specialist, LGC Transformation And Board Management
Job purpose:
Support the designated area within the Legal Governance and Compliance Planning & Transformation Department. Support the Manager in supervising all components of the provision of ADNOC Group LGC performance management, planning, forecasting, budgeting and service management and corporate support activities. Provide administrative support to VP – Planning & Transformation.
Key accountabilities:
Job specific accountabilities
The Senior Specialist, Planning & Transformation reports administratively (solid line) to the VP – Planning & Transformation. Manage Group LGC performance management, forecasting, budgeting and service management, external counsel spends and invoicing; and provide administrative support to Group LGC.
Role summary
Support the daily operations and performance of designated area within the Legal Governance and Compliance Planning & Transformation Department. Provide guidance and support to the staff of the designated area within the Legal Governance and Compliance Planning & Transformation Department.
Budget management
Develop and manage annual budget in line with the Legal Governance and Compliance Planning & Transformation Department’s business objectives and operational plans. Monitor expenditure against approved budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, systems, processes & procedures
Develop and implement appropriate Department policies, processes, systems, standards, procedures, guidelines and internal controls, in order to support execution of the Department’s work programs in line with Company and international standards.
Performance management
Manage the process of performance management within LGC, act as the focal point to assimilate and cascade Department’s KPIs and performance objectives within the designated area of Legal Governance and Compliance Planning & Transformation Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.
Perform regular analyses of business operations and enhance current business practices.
Support the implementation of the Company Performance Management System for individuals within the designated area of Legal Governance and Compliance Planning & Transformation Department in accordance with Company approved guidelines.
People management and development
Support the development of knowledge, competencies and innovative spirit within the designated area of Legal Governance and Compliance Planning & Transformation Department and support the establishment of Personal Development Plans (PDPs), Succession Planning and Talent pipeline in coordination with relevant Human Capital Functions to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Develop initiatives for the training and continuous learning of the developers within the designated area of Legal Governance and Compliance Planning & Transformation Department. Support the development of junior Emirati specialists and coordinate with other Departments and Functions on development and implementation of training and development initiatives.
Organisation structure and development
Contribute to the review and development of the appropriate organisation structure for the Business Unit and the designated area of Legal Governance and Compliance Planning & Transformation Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Stakeholder management
Support VP Planning & Transformation. Prepare, deliver, and present reports at key managerial or cross functional meetings. Collaborate with various internal and external stakeholders.
Risk management
Contribute and support establishment of a Corporate Integrated Risk Management System within the Legal Governance and Compliance, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.
Innovation and continuous improvement
Assist Legal Governance and Compliance in promotion of an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department’s operations and services.
Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with approved standards in order to define intelligent solutions for issues confronting the Department.
Health, safety, environment (HSE) and sustainability
Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.
Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management information systems (MIS) and reports
Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.
Generic accountabilities
Management
Plan and supervise the activities of the personnel and resources of the Department to achieve the Division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Department in line with Division objectives.
Develop the knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDPs), Succession Planning and Talent pipeline within the Department in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Budgets and operational plans
Compile and provide input for preparation of the Division budgets and regularly monitor expenditure against approved the Department budget levels.
Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, systems, processes & procedures
Lead the implementation of approved Department policies, processes, systems, standards, procedures and internal controls in order to support execution of the Division work programs in line with Company and international standards.
Performance management
Implement the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines and continuously monitor the achievement of the Department KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Organisation structure and development
Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Innovation and continuous improvement
Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.
Health, safety, environment (HSE) and sustainability
Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.
Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management information systems (MIS) and reports
Prepare all Department MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.
Communications & working relationships:
Internal: Regular contacts with ADNOC Legal, Governance and Compliance leadership. Regular contacts with functional management and legal advisors across ADNOC Group. Regular contacts with peers across ADNOC Group.
External: Contacts with external legal firms and advisors.
Qualifications, experience, knowledge & skills:
Minimum qualification
Bachelor’s degree in Finance, Business Administration, or relevant equivalent.
Minimum experience & knowledge & skills
10 years of professional experience in transactional work experience in a reputable international law firm and/or in-house legal department, preferably within the oil and gas industry. Excellent English language (written and spoken). Fluent Arabic in addition is an advantage.
Knowledge of applicable legislations and regulations.
Knowledge of business and international best practices.