Shipper/Administrative Coordinator

Looking to grow your career? At J.D. Irving Limited, we offer strong opportunities, a supportive team environment, and ongoing development to help you succeed. Join us and build your future today!

• Prepare and process shipping documentation, including Bill of Lading (BOLs), packing slips and export paperwork (as required).
• Create and print daily shipping labels for forklift operators
• Schedule carrier pickups, confirm appointments, and proactively communicate any delays or changes
• Ensure all shipments are complete, accurate, and meet customer delivery requirements
• Support resolution of shipping discrepancies (short shipments, damages, missing documentation)
• Perform and support cycle counts; investigate and resolve discrepancies
• Maintain organized digital and physical filing systems for shipping and administrative records.
• Assist with traceability, audit documentation, and compliance requirements
• Process invoices accurately and in a timely manner
• Create, track, and manage purchases (POs)
• Verify and reconcile invoices and purchase orders
• Assist with receiving documentation and inventory-related records
• Support internal teams with billing inquiries and documentation requests
• Provide general administrative support including data entry, reporting, and document management
• Act as a key communication point
  • Answer phone calls and radio communications
  • Respond to inquiries from employees, customers, and vendors
  • Assisting with walk-in customers
• Work collaboratively with operations plant and bog operations, quality, sales and logistics teams to support daily operations
• Ordering supplies
• Contribute to a safe work environment by following all site safety procedures and standards
• Perform other duties as required to support operations

• Strong attention to detail with a focus on accuracy and accountability
• Effective communication and interpersonal skills across all levels (employees, customers, vendors)
• Strong computer skills and comfort with administrative and inventory systems
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated with the ability to work independently and as part of a team
• Strong organizational and planning skills
• Willingness to learn and adapt to changing priorities
• Previous experience in shipping/logistics and with invoicing

If you are looking for competitive pay, a stable work environment, and an opportunity to build a long-term career, we encourage you to apply.