Site Admin

Job Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Ensure all communications (through letter/emails/issuing Inter-Memo) from the managements reach out to staff/working parties and filed and recorded without any delay.

• Manage agendas/travel arrangements/appointments etc. for Japanese expatriates at site.

• Create and update records and databases (eSystem) with Admin and HR related record.

• Track stocks of office supplies and place orders when necessary by preparing PR/PO.

• Collect, data and entry and checking the timesheets for monthly payroll.

• Submit timely reports and prepare reports/proposals as assigned.

• Manage admin matters of company direct workers such as timesheet, arrangement of air ticket for home leave and leave matters, course renewal, etc.

• Manage company transport and project IT matters.

• Assist colleagues in working matters, whenever necessary.

• Assist in organizing monthly staff meetings for site and corporate events such as D&D, Safety Day, etc.

Job Requirement:

• Diploma in Business Management or equivalent.

• Min. 3 yrs administrative experience.

• This role involves coordinating and handling Chinese prayer and religious activities (seven-month prayer).

• Candidate should be able to provide coverage for Document Controller when Document Controller is on leave.