Site Administrator

** Role based in Belgium **

Fohntech group are looking for a Site Administrator for a project in Belgium. This is a long term project on a Datacentre.

Key Responsibilities of the Role:

· Supervise and advise site administrators on different projects in relation to Timesheet management , travel management , vehicle management , accommodation management , Assignment of personnel and expenses

· Timesheet management Ensure all site administrators have uploaded timesheets for assigned sites and that they are accurately and efficiently updated and issued on time for entry into SAP.

· Review and ensure all timesheets for direct employees and staff are accurate and balanced with available information

· Review the regional statistics submission sent to the EHS Senior Safety Officer by the Site Manager at the end of each month travel management Make sure all site administrators book flights and hotels on time

· Support to the Project Manager, Contract Manager and General Manager in the approval and booking of flights

· Primary point of contact between the travel department, general manager and contract manager and the sites

· Supervision of the maintenance and updating of the staff turnover tracker for all sites.

· Vehicle management supervision. Ensure site administrators update vehicle registrations on all sites

· Support for managing driving licenses/applications, car rental application, and car tickets

· Accommodation management Handle all queries from site staff regarding your apartments in Frankfurt through the Frankfurt Accommodation Supervisor.

· Supervision of staff allocation and expenses. Maintenance monitoring and tracking of site staff movements for accurate Subsistence Reports, which need to be sent to payroll

· Monitoring of requests and monthly audits of employee expenses, main point of contact for approvals and support in the payment process

· Supervision of collection, maintenance and filing of employee documents in the file key e. sun. passport, A1, EHIC

· Monitor and approve site staff information in various records in an accurate and timely manner, sending it to the Central Office

· Supervise the maintenance of stationary levels in the office and ensure the maintenance of a stock.

· Support to be a point of contact between the site administrators, the central office and the site staff, advising if necessary and resolving problems as quickly as possible

· Support other Frankfurt based site managers when required (holiday/sick cover) and maintain staff rotation schedule for other site managers to ensure all sites are covered.

· Assist document controllers if requested. Help / assistance if necessary, with the generation / maintenance / archiving and monitoring of the O&M Manuals.

· Review and report on the file key structure making sure the general instructions are followed by everyone.

· Key file audits for all sites monthly

· Site material support with general inquiries when needed

· Point of contact and support for the General Manager, Contract Managers and Project Managers for general inquiries

Essential Criteria for the Role:

· Strong Administration with minimum 4 years’ experience

· PC literate with competency in Microsoft Word, Excel, Outlook

· Ability to liaise and manage all site paperwork

· Experience in the construction or engineering industry advantage but not essential

· Excellent telephone manner

· Attention to detail

· Ability to multitask and work under pressure

· Strong interpersonal and organisational skills

· Pride in the quality and presentation of work

· Excellent communication skills