SITE OFFICE ADMINISTRATOR

Key Responsibilities

• Provide administrative support to the Site Operations and site leadership team.
• Manage meeting schedules, conference room bookings, and site visits.
• Prepare and process purchase requisitions, invoices, expense reports, and other administrative documentation.
• Maintain accurate records, site documentation, and office files.
• Office & Site Operations
• Serve as the primary point of contact for office administration and facilities-related matters.
• Coordinate with vendors, building management, and service providers to ensure smooth site operations.
• Support health, safety, and compliance-related administrative activities as required.
• Support employee onboarding activities, including new hire coordination and site orientation.
• Organize employee engagement activities, recognition programs, town halls, and site-wide events.
• Partner with HR and site leadership to promote a positive workplace culture and employee experience.
• Manage foreign workers at Construction site.

Qualifications & Experience

• Minimum Bachelor Degree qualification in Business Administration, Office Management, Human Resources, Commerce or a related discipline.
• At least 4 years of administrative, office management, executive support, or employee engagement experience (mainly foreign workers).
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Experience supporting senior leaders in a Construction environment.