Snr Finance Executive [CCP for Accounting Professionals]

Job Description: Senior Finance & Admin Executive

Founded in 2010, Clarity is a mental health charity thatempowers individuals to lead meaningful lives. We adopt a holistic approach toadvancing mental wellness, fostering meaningful progress for individuals,practitioners, and the community. Our initiatives encompass clinical services,mental literacy programs, practitioner guidance, and advocacy, all with asingular goal: to build resilience, deepen understanding, and strengthen thesupport systems that enable people

Purpose of Role

To manage the organisation’s finance functions,ensuringoperational efficiency, compliance with statutory requirements, andadherenceto governance standards that support Clarity Singapore’s mission.

Detailed Key Responsibilities: Finance Function

1. Maintain Accurate Financial Records, Ledgers,andReconciliations

• Perform day-to-day bookkeeping, accounts payable (AP), and accounts receivable (AR) processing in compliance with internal controls.
• Perform monthly bank reconciliations, petty cash reconciliations, and inter-company/fund account balancing.
• Ensure proper classification of income and expenses across restricted, unrestricted, and designated funds.
• Maintain fixed asset registers and oversee monthly depreciation calculations.

2. Prepare Monthly, Quarterly, and AnnualFinancialReports

• Draft timely and accurate monthly management accounts (Profit & Loss, Balance Sheet, Cash Flow Statement) for leadership review.
• Prepare quarterly financial performance decks and variance analyses for presentation to the Board of Directors and Finance Committee.
• Compile year-end financial statements and closing packs ready for external annual audit.
• Analyze financial trends and highlight potential cost overruns or budget deficits to management early.

3. Oversee Budgeting, Forecasting, and CashFlowManagement

• Drive the annual budgeting exercise across all organizational departments and programs.
• Monitor monthly operational expenditure against approved annual budgets and investigate significant variances.
• Manage liquidity and prepare rolling cash flow forecasts to guarantee operational continuity and working capital needs.
• Implement effective treasury management strategies (e.g., managing fixed deposits or reserve accounts) in line with approved investment policies.

4. Manage Grant Disbursements, Donor Funds, andProjectAccounting

• Track and monitor restricted funds, government grants, and donor contributions to ensure 100% compliance with funding conditions.
• Prepare financial acquittals, claims, and utilization reports required by grantors and funding bodies.
• Maintain dedicated project accounting ledgers for specific community programs, donor campaigns, and events.
• Ensure clear audit trails for every disbursement drawn from restricted or designated accounts.

5. Liaise with External Stakeholders

• Act as the primary point of contact for external auditors during annual financial audits, facilitating sample testing and query resolution.
• Manage relationships with banking institutions, merchant providers, and corporate corporate services suppliers.
• Coordinate with corporate tax agents and external advisors regarding statutory filings and tax queries (e.g., GST or tax-deductible donation reporting).

6. Ensure Compliance with SFRS and CharitiesAccountingStandards (CAS)

• Ensure all financial accounting practices strictly adhere to the Charities Accounting Standard (CAS) or Singapore Financial Reporting Standards (SFRS).
• Maintain accurate accounting records for Tax Deductible Receipts (TDRs) issued to donors and submit required returns to the Inland Revenue Authority of Singapore (IRAS).
• Continually review internal accounting policies and financial controls to align with changing accounting standards for Institutions of a Public Character (IPCs).

7. Ensure Adherence to Statutory Laws andGovernanceStandards

• Enforce strict compliance with the Charities Act, Governance Code for Charities and IPCs, and the Personal Data Protection Act (PDPA) across all financial transactions and donor data handling.
• Ensure timely submission of annual returns, financial statements, and governance evaluation checklists via the Charities Portal.
• Maintain strong internal risk management standards and anti-money laundering (AML) / counter-financing of terrorism controls for financial transactions.

Qualifications & Skills

• Degree/Diploma in Accounting, Finance, HR, or related field.
• At least 3–5 years of relevant experience in finance and HR administration, preferably in non‑profit or social service sector.
• Strong knowledge of Singapore statutory and regulatory requirements (SFRS, Employment Act, PDPA, Charities Act).
• Proficiency in accounting software (e.g., QuickBooks, Xero) and HR systems.
• Excellent organisational, analytical, and communication skills.
• Integrity, discretion, and commitment to Clarity Singapore’s mission.

Personal Attributes

• Detail‑oriented with strong problem‑solving skills.
• Able to work independently and collaboratively with diverse stakeholders.
• Passionate about supporting mental health and social service initiatives.