Sourcing Specialist with Chinese Language

1. Purchase Request (PR) Management

• Review and validate Purchase Requests (PRs) for completeness, compliance, and correct categorization
• Validate pricing, supplier alignment, and contract availability
• Identify sourcing requirements and initiate RFx where applicable
• Resolve discrepancies between PRs, quotations, and contract terms
• Engage stakeholders to correct errors and ensure readiness for sourcing
• Ensure adherence to procurement policies and preferred supplier base

2. Tactical Sourcing & RFx Execution

• Execute end-to-end sourcing events (RFI, RFQ, RFP) aligned with category strategies
• Identify and shortlist suppliers based on defined criteria and category alignment
• Conduct market analysis, supplier research, and benchmarking
• Develop commercial and technical evaluation models
• Manage supplier communications and clarifications during sourcing events
• Support evaluation, supplier selection, and award recommendations
• Ensure alignment with cost, quality, risk, and compliance objectives

3. Commercial Evaluation & Negotiation Support

• Perform cost analysis and benchmarking across supplier bids
• Support commercial negotiations (pricing, payment terms, contractual terms)
• Drive alignment between stakeholders and suppliers on commercial outcomes
• Prepare sourcing recommendations and business cases for approvals

4. Catalogue Enablement & Spend Optimization

• Identify catalogue opportunities based on spend patterns and recurring demand
• Drive standardization and compliance through catalogue adoption
• Collaborate with stakeholders and suppliers to define catalogue scope and content
• Support catalogue creation, validation, testing, and system enablement
• Ensure alignment with preferred supplier strategy and procurement policies
  
  

5. Contract Lifecycle Management

• Manage end-to-end contract lifecycle including:
  • NDA initiation and execution
  • Contract drafting, amendments, renewals, and extensions
  • Commercial and contractual negotiations
• Coordinate with Legal, Finance, and stakeholders for inputs and approvals
• Manage contract redlining, version control, and execution
• Ensure proper documentation, storage, and audit readiness
• Track contract validity, expiry, and renewal timelines

6. Supplier Onboarding & Vendor Management Support

• Support supplier onboarding, qualification, and due diligence processes
• Coordinate supplier data collection, validation, and onboarding workflows
• Facilitate supplier risk assessments and evaluation processes
• Support supplier performance tracking and issue resolution
• Act as coordination point between suppliers and internal stakeholders
• Ensure accuracy of supplier master data in collaboration with relevant teams

7. E-Sourcing & Auction Support

• Support RFx and e-auction activities including:
  • Event setup and configuration
  • Supplier onboarding and communication
  • Response tracking and consolidation
• Prepare bid comparison summaries and sourcing reports
• Support auction execution and documentation of results
• Ensure proper closure and documentation of sourcing events

8. Contract Operations & Compliance Support

• Manage NDA administration, contract documentation, and repository updates
• Coordinate approval workflows (LOA) and track approval status
• Ensure completeness and accuracy of contract records in systems
• Monitor contract timelines and trigger renewal processes
• Maintain compliance with procurement processes and audit requirements

9. Stakeholder & Demand Management

• Act as key interface for business stakeholders and GCMs
• Manage sourcing demand pipeline and prioritize activities
• Ensure clear scoping, timelines, and expectations for each request
• Provide proactive updates and manage escalations effectively

10. Performance Management & Continuous Improvement

• Track sourcing performance metrics:
  • Lead time
  • SLA adherence
  • Quality/accuracy
• Identify bottlenecks and drive process improvements
• Standardize sourcing templates, processes, and tools
• Support digital and automation initiatives (including AI use cases)

• 7-10 years of experience in procurement / sourcing
• Strong experience across tactical sourcing and contract lifecycle management
• Exposure to RFx tools and e-sourcing platforms
• Experience in indirect procurement categories preferred

• Strong commercial acumen and negotiation capability

• Deep understanding of sourcing and contracting processes

• Strong analytical and problem-solving skills

• Ability to manage high-volume, multi-project environment

• Stakeholder management and influencing skills
• Power Platform knowledge is an advantage
• Precise and Quality oriented
• Good interpersonal skills
• Chinese Language is a must