SPDP - Spare Parts Data Package specialist

To play a key role in EPC project execution by managing the development, coordination, and delivery of Spare Parts Data Packages (SPDP) from suppliers and contractors.

The role is responsible for ensuring all spare parts data, documentation, and recommendations are complete, accurate, compliant, and delivered on time, supporting project commissioning, startup, and operations readiness. This includes coordinating across engineering, procurement, vendors, and client teams to ensure alignment with project specifications, contractual requirements, and maintenance strategies.

The position ensures that spare parts data packages are structured, validated, and integrated into project systems, enabling efficient handover to operations and long-term asset reliability.

Details / responsibilities

Spare Parts Data Package Management:
- Lead the planning, tracking, and delivery of Spare Parts Data Packages (SPDP)
- Define spare parts requirements with engineering and reliability teams
- Ensure completeness and BOM alignment
- Ensure cataloguing aligns with client existing ERP system

Procurement Integration & Strategy:
- Support procurement strategies aligned with project requirements
- Collaborate with stakeholders to align plans and schedules
- Contribute to sourcing and cost optimization initiatives

Vendor & Supplier Management:
- Evaluate and coordinate suppliers for timely submissions
- Support bid evaluation and negotiations
- Monitor vendor performance and resolve issues
- Review documentation for compliance
- Resolve discrepancies between engineering and vendor data
- Ensure alignment with asset registers and tagging

Documentation, Data Quality & Systems:
- Validate spare parts lists, PSPL, drawings, and OEM manuals
- Ensure data accuracy in ERP and document systems
- Standardize templates across suppliers

Project Coordination & Interface Management:
- Act as focal point across engineering, procurement, vendors and client
- Coordinate kick-off meetings and submission timelines
- Support spare parts philosophy and stocking strategies
- Integrate data into CMMS and asset systems

Schedule, Cost & Risk Management:
- Track progress against schedules
- Identify and mitigate risks
- Support cost and budget monitoring
- Provide status updates to stakeholders

Compliance & Governance:
- Ensure compliance with contracts and company standards
- Support audits and maintain traceability

Reporting & Continuous Improvement:
- Provide status updates and reports
- Improve processes and implement lessons learned

Bachelor’s degree in Engineering, Supply Chain, or related field
- 8–10 years’ experience in EPC projects with spare parts or data coordination exposure
- Strong understanding of equipment lifecycle, BOM structures, and EPC workflow
- Experience with ORACLE , SAP, CMMS, and document management systems

Key Skills:
- Data management and analytical capability
- Stakeholder coordination and communication skills
- Attention to detail and accuracy
- Ability to manage multiple priorities under pressure
- Analytical mindset with the ability to interpret data, assess risks, and make data-driven decisions
- Excellent communication and interpersonal skills, with the ability to work collaboratively in cross-functional teams

Behavioural Competency

Detail-oriented and quality-focused
- Proactive and solution-driven
- Strong ownership and accountability
- Collaborative approach
- Ability to work in a project-driven environment

At Kent, we’re invested in supporting you to learn and grow. You will complete your work with a moderate level of supervision, and you will have an emerging understanding of key business drivers which you will be able to use to accomplish your own work. As a key member of the business, we’ll ask you to support and champion new initiatives, to support new joiners, and to question the status quo.