Special Assistant
Summary
Provides executive support to a CEO/CSO, coordinating meetings, stakeholder engagements, and strategic projects in a fast-paced social service agency.
Role Summary
Our client who is a reputable social service agency is seeking a highly capable and responsive Personal Assistant / Special Assistant to the CEO/CSO to provide close executive support.
This is a trusted and fast-paced role requiring someone who is sharp, articulate, organised and quick on their feet.
The successful candidate will support the CEO/CSO in managing meetings, priorities, stakeholder engagements, action plans and follow-ups, including work involving ministry partners such as MSF, social service agencies, and external stakeholders.
Responsibilities:
- Supporting the CEO and C-suite on daily priorities, meeting coordination and follow-ups.
- Managing Exco Office operations, including schedules, meeting materials, presentation decks and post-meeting action tracking
- Sitting in meetings, capturing key discussion points, tracking action items and ensuring timely follow-through.
- Coordinating stakeholder engagements with government agencies, strategic partners and senior internal stakeholders.
- Supporting leadership communications, internal announcements, townhalls and staff updates.
- Assisting with strategic projects, grant submissions, reporting and project outcome tracking.
Ideal Candidate:
- Experience in executive support, secretariat, project coordination, stakeholder management or corporate communications.
- Strong communication, writing and interpersonal skills.
- Comfortable working in a fast-paced, time-sensitive environment.
- Able to engage confidently with senior leaders, government agencies and external partners.
- Proactive, resourceful, highly organised and discreet
- Effective report writing skills
- Analytical ability & problem-solving skills to analyse information quickly and accurately, formulate decisions and make recommendation
- Tertiary qualification in a relevant field (e.g. Business Administration, Public Policy, Communications) preferred
Interested candidates can apply via the MCF portal, or drop your most updated resume to maralene@aquilatalentsolutions.com
Maralene Joshua
EA License Number: 26C3397 | CEI License Number: R2093737