Special Assistant to General Counsel & Chief of Staff (62065)

Special Assistant to General Counsel & Chief of Staff (62065)

1 PIERREPONT PLAZA SUITE 901 - BROOKLYN, NY 11201

Overview

Salary Range

$75,000.00 - $75,000.00 Salary/year

Description

Position Type: Full-Time, Exempt Schedule: 35 Hours/Week Location: One Pierrepont Plaza, Brooklyn, NY 11201 Work Arrangement: Hybrid (at least 2 days/week in office) Department: Executive Office Reports To: General Counsel & Chief of Staff (dual-role executive)

About Graham Windham

Graham Windham equips children, young adults, and families with life-changing tools to overcome systemic barriers driven by poverty, racial inequity, and unequal access to opportunity.

Through deep community partnerships and innovative, data-informed strategies, we advance our Vision 2029 ambition to ensure every individual we serve has a real pathway to a healthy, joyful, and successful life.

Role Overview

The Special Assistant to the General Counsel & Chief of Staff (a dual-role executive at Graham Windham) provides high-impact project, governance, research, and administrative support to advance Graham Windham's strategic priorities. This role serves as a key partner in coordinating cross-functional initiatives, supporting Board governance activities, managing critical information and documentation, and monitoring policy and legislative developments that impact the organization and the communities it serves.

The ideal candidate is highly organized, collaborative, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and professionalism.

Essential Duties and Responsibilities

Research, Policy & Advocacy Support

• Monitor political, legislative, and policy developments that may impact Graham Windham, its programs, and the communities it serves.
• Conduct research and prepare concise summaries, recommendations, and briefing materials for leadership.
• Prepare statements, presentations, comments, and advocacy materials in furtherance of Vision 2029 goals.
• Review sign-on letters, policy proposals, and news alerts and action requests from coalition partners for leadership consideration.
• With Advocacy team, cultivate productive working relationships with elected and appointed officials.

Board Governance & Executive Support

• Assist in implementing strong governance practices and Board operations.
• Prepare, compile, and distribute Board and committee materials.
• Help plan Board meetings, orientations, and events.
• Maintain Board records, compliance documentation, and governance files.
• Support communication between leadership, Board members, and key stakeholders.

Strategic Project Management

• Coordinate and manage cross-departmental projects that support organizational priorities and strategic initiatives.
• Schedule and facilitate meetings, prepare agendas and supporting materials, document key decisions, and track action items.
• Monitor project timelines and deliverables, following up with stakeholders to drive towards timely completion.
• Develop, maintain, and update policies, procedures, and other organizational documentation to foster operational consistency and institutional knowledge.

Crisis Response & Risk Management

• Support the Chief of Staff & General Counsel in responding to urgent organizational matters and crisis situations.
• Coordinate with staff across departments to ensure that clear, accurate, and timely information is shared and that support is provided where needed.

Compliance & Records Management

• Assist with responses to audits, subpoenas, investigations, inquiries, complaints, and other information requests.
• Collaborate with departments across the organization to gather and organize required documentation.
• Ensure records are maintained in accordance with organizational policies and legal requirements.