Special Events Technician
LIFELONG LEARNING ADMINISTRATION CORPORATION
Full Time, Monday - Friday; 8 a.m. - 5 p.m.
This position offers a hybrid work arrangement, with on-site responsibilities determined according to program and site needs.
The Lifelong Learning Advantage
At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.
Learn more about us at https://llac.org/
How You Will Make an Impact
The Special Events Technician is responsible for supporting various projects, trips, private events, meeting functions, and programs provided by the Organization. The Special Events Technician maintains ongoing positive relationships with internal and external customers. This position will perform general office support, including data entry and filing. This position reports directly to the Operations Services Manager.
RESPONSIBILITIES/DUTIES
This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Coordinate logistics and services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
- Support the planning and implementation of the Organization's events and programs.
- Assist and secure, arrange, and prepare location facilities, contracts, insurance, transportation, meals/catering, excursions, and travel itineraries for in and out-of-state trips and corporate projects, programs, and events.
- Assist in developing, designing, and implementing event ideas, including artistic contributions for major staff events such as student events, corporate events, and other organizations-sponsored events.
- Liaison across organizational departments on the development and implementation of programs, projects, events, and activities with site support staff.
- Maintain an excellent working relationship across all departments while acting as a point of contact between all departments.
- Track and create special events reports, compile reports, charts, or graphs, and submit them to management.
- Participate in team meetings and propose opportunities to improve, streamline, automate, and document processes, focusing on enhancing the participant experience of programs and projects.
- Provide support to the special events department to assist internal and external customers with requests and questions regarding student events, special events, and other organizations-sponsored events.
- Maintain, update, and ensure employee data accuracy in organization systems and personnel files.
- Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.