Specialist, Accounting & Payroll (CORP)

The part time Accounting & Payroll Specialist is responsible for supporting accurate and timely payroll accounting, reconciliation, and reporting activities. This role partners closely with Payroll, Accounting, Human Resources, and Finance to ensure payroll transactions are properly recorded in the general ledger, payroll-related balance sheet accounts are reconciled, discrepancies are resolved, and supporting documentation is maintained in accordance with company policies, accounting procedures, and internal controls.

*This is a part-time position; up to 20 hours per week.

Payroll Accounting and General Ledger Support

• Review payroll results and supporting reports for completeness, accuracy, and proper accounting treatment.
• Prepare, upload, and validate payroll journal entries, including wages, employer taxes, benefits, deductions, and other payroll-related activity.
• Maintain payroll account mappings, labor allocations, and general ledger coding in coordination with Payroll and Accounting.
• Support the recording of payroll accruals, reversals, corrections, and off-cycle payroll activity.
• Assist with month-end and year-end close activities related to payroll.

Account Reconciliation and Issue Resolution

• Reconcile payroll-related general ledger and balance sheet accounts, including payroll clearing, tax, benefit, deduction, and liability accounts.
• Research and resolve variances between payroll system reports, bank activity, benefit invoices, tax filings, and general ledger balances.
• Collaborate with Payroll, Human Resources, Benefits, Finance, and external vendors to resolve payroll accounting discrepancies and ensure timely corrections.

Reporting, Audit Support, and Compliance

• Prepare recurring payroll accounting reports, reconciliation schedules, and supporting documentation for management, auditors, and internal stakeholders.
• Maintain accurate and organized payroll accounting records in accordance with company policies and record retention requirements.
• Support internal and external audits by gathering payroll reports, reconciliations, journal entry support, and other requested documentation.

Process Improvement and Team Support

• Identify opportunities to improve payroll accounting processes, controls, documentation, and reporting accuracy.
• Assist with special projects and provide support to the Payroll, Accounting, and Finance teams as needed.