Specialist - Human Resources

Job Title: HR Specialist – Central Office

Wage/Hour Status: Nonexempt

Reports to: Administrator Designated

Pay Grade: AO7

Dept./School: Central Office

Length of Contract: 12 months

Date Revised: 9/1/2026

Primary Purpose:

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to perform basic math

Excellent organizational skills

Attention to detail and accuracy

Ability to interpret policies and communicate procedures clearly

Ability to manage multiple priorities

Effective communication and interpersonal skills

Experience:

2 years of clerical experience

Major Responsibilities and Duties:

HR Support:

1.Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.

2.Maintain HR information database to ensure that employee information is accurate, current, and reliable.

3.Maintain position control system in an accurate and timely manner.

4.Receive and process applications, including verifying completeness of files.

5.Process new hire paperwork including criminal history information, references, and other application materials.

Reports and Correspondence:

6.Prepare and distribute or post job vacancy announcements and advertisements.

7.Prepare, maintain, and distribute documents as directed.

8.Prepare correspondence, forms, and reports according to district standards and requirements.

Other:

9.Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

10.Greet visitors and assist employees and applicants to complete applications and required paperwork.

11.Assist with the preparation and distribution of employment contracts.

12.Maintain confidentiality.

13.Follow district safety protocols and emergency procedures.

14. Other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.