Specialist: Payroll

Change your job, change your workplace, change your future...

Ricoh transforms organisations, using innovative technologies and services enabling you as an individual to work smarter. This is what we call “empowering digital workplaces”. In fact, the entire Ricoh workforce enjoys our pioneering and innovative ways of working. We like to call it: imagine. change., it’s the ethos of our brand and how we drive positive change for ourselves and others. Our teams are embracing change, fostering new ways of working and we have never been more resolute in our mission - "you work for us, and we'll work for you".

What you will be doing

Payroll Processing & Administration

• Coordinate and process monthly RZA payroll, ensuring payroll inputs are complete, accurate and submitted to the Payroll Partner within agreed deadline
• Prepare, validate and submit all payroll input and supporting documentation
• Load new employees onto the HR/payroll systems and ensure that all employee information is accurately maintained
• Process employee movements and payroll changes
• Review payroll outputs and support resolution of payroll discrepancies
• Respond to employee payroll queries accurately and within agreed timelines
• Prepare monthly payroll journals and payroll-related financial information
• Prepare monthly leave provision report
• Maintain accurate employee payroll records and supporting documentation on DocuWare
• Maintain the highest level of confidentiality and security and ensure information is processed and retained in accordance with company policies and data protection requirements

Payroll Reconciliations & Controls

• Perform monthly reconciliation of payroll salary control accounts (GL and TB)
• Complete monthly third-party reconciliations
• Ensure third-party payments reconcile to payroll and are processed within the required deadlines
• Ensure employee acknowledgements of debt are documented, recovered and monitored
• Provide payroll information and supporting documentation for internal and external audits
• Maintain payroll controls, records and supporting documentation for audit readiness

Statutory Compliance

• Prepare and submit monthly EMP201 declarations and process timeously
• Complete interim and annual payroll tax reconciliations and IRP5/IT3(a) processes
• Ensure payroll-related statutory submissions, payments and returns are accurate and completed within deadlines
• Manage UIF-related employee documentation
• Coordinate Return of Earnings submissions and associated payments to support the Company's Letter of Good Standing
• Complete required Stats SA payroll/employee-related returns

Benefits & Employee Lifecycle Administration

• Administer payroll-related employee benefits and ensure changes are accurately reflected
• Coordinate provident fund documentation, ensuring documentation is checked, submitted and followed through with the fund
• Process employee terminations on the HRIS and coordinate termination of benefits
• Complete termination documentation, including UIF, maternity and ill-health documentation
• Ensure exit documentation is complete and appropriately retained on the employee's file
• Create and maintain employee records for new starters
• Activate new employees on ESS, maintain leave records and support the business with leave queries

HRIS, Reporting & Employee Data

• Maintain accurate employee information on HRIS
• Ensure payroll and employee information is accurately stored and maintained on Docuware
• Provide monthly headcount and payroll data for HR reporting
• Maintain records of employee movements and prepare employment documentation
• Attend to HR/payroll-related tickets

Remuneration & HR Administration Support

• Prepare remuneration proposals for new appointments and other remuneration-related changes
• Support the preparation of employee offers
• Submit HR-related invoices for payment and maintain supporting records
• Support the annual HR budgeting process and provide accurate data
• Administer fuel cards and relevant fleet information

You will ideally have

• Grade 12 or equivalent
• Five plus years’ experience in a Payroll function (Global company experience will be an advantage)
• Excellent MS Word & Excel skills
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Need to be understanding, patient and good at listening
• Strong organisational skills, and the ability to work under pressure
• Ability to work independently
• Strong confidentiality and data protection responsibility
• Excellent numeracy skills
• Ability to handle and prioritise multiple tasks and meet all deadlines
• Must be meticulous and customer centric

In return for your commitment, you can expect

Ricoh is an exceptional place to work. A place where there is strong emphasis on career development. This is a role where you can excel within a fast-paced environment and succeed within a thriving organisation. This is an excellent opportunity to join a global company where you can truly capitalise and build on your own experience. Ready to make that change? Apply now for a confidential conversation with our Recruitment Team.

We are an equal opportunities employer

At Ricoh, we embrace and respect the collective and unique talents, experience, and perspectives of all people. Together we inspire remarkable innovation. That’s how we live the Ricoh Way.