Specialist, Talent & Outreach

Are you looking for a workplace filled with energy, laughter, and a true sense of purpose? Do you have a heart for serving others and a talent for making people smile? If so, Wesley Woods Senior Living could be the perfect fit for you! We're on the lookout for a compassionate and dedicated individual to join our incredible team. This isn’t just a job—it’s an opportunity to make a meaningful difference in the lives of our residents every day.

Keep reading to learn more about this rewarding role and how you can be part of something truly special!

Position Summary

Under the direction of the Human Resources Director, the Talent & Outreach Specialist is responsible for full-cycle recruitment, promotion processing, onboarding administration, and talent outreach across all Wesley Woods Senior Living communities. This role manages end-to-end hiring and internal movement execution, including requisition intake, sourcing, interview coordination, salary calculations within established guidelines, offer preparation, onboarding system setup, and volunteer application processing.

The Talent and Outreach Specialist also partners with the Marketing team on employer branding initiatives, supports community outreach efforts aligned with DEIB requirements, and ensures recruiting-related data, reports, and documentation are accurate, timely, and compliant. This role delivers a seamless and compliant candidate and new hire experience.

Key Responsibilities

Full-Cycle Recruitment

• Manages the full recruitment lifecycle for assigned roles, from approved requisition through offer acceptance.

• Partners with hiring managers to understand staffing needs, role requirements, and qualifications.

• Posts positions internally and externally and manages sourcing, screening, and interview coordination.

• Coordinates interviews, reference checks, and pre-employment requirements.

• Serves as the primary point of contact for candidates throughout the hiring process.

Salary Calculations & Offers

• Performs salary calculations for new hires using established pay grades, ranges, and compensation guidelines.

• Prepares and issues offer letters based on approved compensation, titles, and terms.

• Supports offer discussions and acceptance within approved parameters.

Promotions Administration

• Processes approved internal promotions from initiation through completion.

• Posts promotional opportunities in accordance with internal posting requirements.

• Conducts salary calculations for promotions using established guidelines and approved ranges.

• Prepares and issues promotion offer letters based on approved titles, compensation, and effective dates.

• Coordinates promotion-related onboarding activities and system handoffs with People Operations Specialist & HR Manager.

• Serves as the primary administrative point of contact for managers and employees throughout the promotion process.

Onboarding Process & HRIS Setup

• Collaborates with the HR team to ensure the onboarding process remains current, relevant, and compliant.

• Reviews and updates onboarding forms, materials, and content in Paycom and on Wesley Woods websites.

• Ensures new hires are set up accurately in Paycom, including assignment of new hire checklists.

• Submits requests for new hire email creation, system access, and equipment orders (computers, laptops, headsets, etc.). Coordinates timely setup for new employees or promotions.

Certification & License Verification

• Verifies required certifications and licenses for all new hires prior to start date.

• Enters certification and license information for new hires into Paycom for tracking purposes.

• Escalates expired, missing, or non-compliant credentials to People Operations for follow-up and enforcement.

Volunteer Recruitment & Processing

• Processes volunteer applications across Wesley Woods Senior Living communities in accordance with organizational guidelines.

• Coordinates volunteer screening, documentation collection, and onboarding requirements in partnership with People Operations and community leadership.

• Serves as the primary administrative point of contact for volunteer applicants.

• Ensures timely handoff of volunteer records and documentation to respective life enrichment team member.

Community Outreach & Employer Branding

• Oversees external recruiting and outreach efforts aligned with Affirmative Action and workforce development goals.

• Maintains relationships with schools, colleges, universities, associations, and workforce partners.

• Represents Wesley Woods Senior Living at job fairs and recruiting events and organizes internal job fairs as needed.

• Partners with the Marketing team to support employer branding initiatives, recruitment marketing materials, and career site content.

Recruiting Reporting & Affirmative Action Support

• Submits required recruiting-related reports, including new hire reports and time-to-hire reports.

• Maintains accurate recruiting data and metrics for internal and external reporting.

• Collaborates with the People Operations Manager to collect recruiting data for submission to the external Affirmative Action Plan vendor.

• Works with the external vendor to support development of the annual Affirmative Action Plan through accurate and timely data submission.

Job Descriptions & Workforce Documentation

• Updates and revises job descriptions in collaboration with hiring managers and under approval of the Human Resources Director and Chief Operating Officer.

• Ensures approved job description updates are uploaded into Paycom.

• Maintains a tracking spreadsheet documenting job description update dates and version control.

Professional Standards

• Upholds the highest ethical and professional standards.

• Maintains confidentiality and exercises sound judgment in handling sensitive information.

Additional Support

• Performs related responsibilities as required to support departmental and organizational needs.