Sr Associate, PDC Coordinator SE Region
Summary
Provide administrative and secretarial support to a Mercedes-Benz PDC site leader, handling correspondence, procurement, HR records, and compliance tasks in Jacksonville.
About Us
Mercedes-Benz USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.
Job Overview
This role will provide administrative and secretarial support to PDC Manager, Supervisors and personnel.
Responsibilities\:
Provide administrative support to PDC Site Leader and Team Leaders including\:
preparation of all correspondence, handling and screening incoming telephone calls, meeting all PDC visitors and directing to proper department; maintaining necessary
Process material requests, service requests, purchase orders, receipts and vendor invoices in a timely and accurate manner according to company policy and procedures. Compile and verify procard records in PVS system.
Prepare and submit contracts and addendums to subcontractors and HO Purchasing department for approval. Administer PDC Petty Cash Fund.
Maintain and update subcontractors files in compliance with all ISO Standards. Assist PDC Site Leader with ensuring compliance with various Human Resources policies and procedures.
Screen applications for employment; inform new employees of benefits and company policies; process and maintain all Personnel records, disability and Worker’s Compensation claims.
Maintain Time & Attendance system/records for all PDC employees. Assure stocking and timely reordering of office and lunchroom supplies for PDC,
assure that most competitive supplier is selected.
Obtain proposals and assure that most competitive supplier is found for needed maintenance and rental services such as janitorial services, etc. Initiate procurement of service as needed and/or coordinate completion of repair or maintenance.
Monitor quality and service of repair or maintenance, supplied/completed.
Maintain fixed assets inventory records, files, opening and distributing mail.
Verify monthly budget comparison statement and analyze discrepancies.