Sr Office Manager

Discover a more connected career

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

• Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.

• Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies. Prepare billing reports and provide updates to management.

• Review billing documentation, contracts, purchase orders, and supporting records.

• Track outstanding invoices and assist with accounts receivable follow-up. Coordinate with customers billing expectations and milestones.

• Manage office budgets, process invoices, billing processes, track expenses, and coordinate with accounting for payroll adjustments.

• Maintain physical and digital filing systems, ensuring data security and confidentiality.

• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.

• Ability to work independently and anticipate problems before they arise.

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.

• Oversees daily end-of-day office closing procedures, including ensuring the office is secured before departure.

• Coordinate management schedules, travel arrangements, company events, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

What you’ll need

• 6+ years of progressive office management or administrative experience, preferably in construction, general contracting, or a related field (e.g., architecture, engineering, property development).

• Experience in billing, invoicing, accounts receivable, or financial management is required.

• Experience communicating with external customers, vendors, and cross departments.

• High School diploma/GED required; bachelor’s degree in business administration or a related field highly preferred.

• Proficiency in SAP, Google Suite (Sheets, Docs, Slides, etc.). is preferred.

• Proven ability to supervise staff, delegate tasks effectively, and mediate workplace conflicts.

• Exceptional time management and the ability to multitask in a fast-paced construction environment.

• Strong verbal and written skills for professional correspondence and cross departmental coordination.

• High level of attention to detail and accuracy (especially with financial and contractual documents).

• Ability to maintain confidentiality and exercise sound judgment.

Required Skills & Attributes

• Self-starter who can work independently with minimal supervision.

• Calm under pressure; able to prioritize in a dynamic, sometimes unpredictable environment.

• Strong leadership and organizational skills, problem-solving skills, and resourcefulness.

• Team-oriented mindset with a service attitude toward project teams.

• Discretion and professionalism when dealing with sensitive information.