Sr. Procurement Specialist

SUMMARY :

• Sporadic Purchases, Calls/Meetings, Tasks, Executions, etc.
• General Purchases
• Recognize, Handle, Rectify Issues that occurs within the UPD
• Local and International Sourcing & Vendor Development
• Collaborate with Local and Global (Mainly China) Team Efficiently

Working Conditions

• In Office-based role in a fast-paced environment
• Must respond to after-hour emergencies and work non-core hours/overtime to complete projects
• May require long hours on certain days

II. JOB RESPONSIBILITIES AND ACTIVITIES:
1. Local and International Sourcing & Vendor Management:

• Strategic Sourcing : Lead contract negotiations for favorable pricing, terms, and conditions.
• Manage, track procured items, Lead Time, ETA/ETD
• Vendor management : Add, build and maintain strong supplier relationships, monitor performance, and resolve issues.

2. Negotiation & Cost Management:

• Price Negotiation: Research, identify, and select suppliers for complex/high-value goods and services.
• Contract Administration: Draft, review, and manage contracts, modifications, and compliance with policies.

3. Procurement Operations:

• Process Management: Oversee solicitations (RFPs, RFQs, RFIs) using e-procurement systems and manage the entire requisition-to-pay cycle.
• Manage routine tasks: PO approval, payment processing, and document verification.
• Address on-site abnormal issues promptly.
• Submit documents to Accounting for local legal entity setup.

4. Reporting & Improvement:

• Prepare summary reports and update project status.
• Propose lean initiatives to shorten lead time (LT) and optimize processes.

IV. Description of Job Related Contacts (Internal and/or External)
Internal – All other teams, other service centers, and HQ / Corporate.
External - Customers and Vendors

V. POSITION QUALIFICATIONS AND REQUIREMENTS:
1. SPECIAL SKILLS (Computer training, quality training, special programs):

• Proficiency in MS Office Apps -Excel (Macro/Vlookup), Words, PowerPoint
• Fluent in Mandarin is highly preferred due to frequent interactions with suppliers and internal teams in Taiwan/China.
• Business Negotiation
• Cost Analysis

2. PREFERRED EDUCATION:

• Bachelor's degree in Business, Finance, Supply Chain, or related field.

3. WORK EXPERIENCE (Years of experience in the industry and functional area):

• 5-8 years of experience in Procurement Management & Vendor Management.
• Sourcing experience preferred & PM experience preferred