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Sr. Project Administrator

Summary

Senior project administrator supporting large-scale architecture/engineering projects by managing communications, budgets, schedules, and documentation in an on-site role.

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position requires consistent on-site presence at the project site in Rochester, Minnesota. CannonDesign offers relocation and temporary relocation support to help facilitate this on-site requirement.
ABOUT THE ROLE
You will provide support to senior leadership of large-scale projects. This role will be done working in the office along with the potential for client and on-site visits as required.
HERE'S WHAT YOU'LL DO
  • Responsible for the preparation of internal and external communication including written project documentation.
  • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
  • Prepare project team memos and project presentations and reports.
  • Take and transcribe project meeting notes.
  • Support the project leaders in reviewing project/program performance.
  • Help formulate new efficient processes while maintaining critical workflows.
  • Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget.
  • Monitor project plan and flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
  • Prepare complex spreadsheets and database work in various database tools.
  • Maintain project records including key project data and financial data.
  • Maintain project logs for correspondence, contracts, and other documents as needed.
  • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
  • Maintain project files according to firm standards.
  • May assist with other marketing-related tasks including proposal presentations when requested.
  • Support project proposal and contracting effort.
  • Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
  • Organize and set up onsite client meetings as needed.
  • Assist in report generation.
  • Coordinate with Project Controller and Accounting for leadership engagement and reporting.
  • Assist with project staffing data in Deltek Vision Project/Resource Planning.
  • Assists with ensuring project stays within budget.
  • May supervise lower-level Project Administrators or Administrative Assistants.
  • Perform other duties as assigned.
HERE'S WHAT YOU'LL NEED
  • Associates degree in a related field is required. Bachelors degree with some legal administrative or paralegal background preferred.
  • Minimum of 8 years of experience performing in related roles required.
  • Experience working in the architecture/engineering/interior design industry preferred.
  • Experience working with executives, senior level teams, and interface with clients a must.
  • Strong verbal and written communication skills as well as presentation skills.
  • Ability to work in a team setting, strong time management and organizational skills.
  • Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
  • Ability to work independently with limited direction.
  • Ability to manage sensitive and confidential information.
  • Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred.
  • Procore and Newforma software experience a plus.
  • Experience with video and audio meeting technologies.
  • MS Project schedule development experience.
  • Travel as needed.
The salary range for this position is $68,655 to $85,790 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at . Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
  • We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
  • We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

What this application asks

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First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location

  • Preferred First Name
  • How did you hear about us? optional
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  • LinkedIn Profile optional
  • Website optional
  • Additional Attachment upload · optional
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  • Desired Salary
  • Do you have current or former government work experience including military service? choose one
  • Have you ever been employed by CannonDesign? choose one
  • If yes, please provide dates of employment. optional
  • Do you have a current employment agreement that includes a non-compete and/or non solicitation restrictions? choose one
  • If you have an existing non-compete and/or non-solicitation agreement, or are not sure of the implications of your agreement(s) with current or prior employers, please provide details. written answer · optional
  • Do you have an Associates degree or higher level of education in a related field? choose one
  • Do you have a minimum of 8 years of related experience? choose one
  • Do you hold an active or expired professional license? choose one
  • If yes, please provide details and status of license. written answer · optional
  • Please provide the names of three recent work-related references, including their name, relationship, email address, phone number, and company. If you do not have prior work experience, you may list school or volunteer-related references. written answer
  • Are you authorized to work in the United States? choose one
  • Do you require sponsorship to work in the United States now or in the future? choose one
  • If yes, please provide details regarding your immigration sponsorship needs. optional
  • If selected for this role, do you intend to begin or continue any outside employment, self-employment, freelance work, board position, or other business affiliation while employed by CannonDesign? choose one
  • Please provide details, including name of the organization if applicable, nature of the work, position, or affiliation, estimated hours spent per week, and any other details that you think may be relevant. written answer
  • What is your legal first name?
  • What is your legal middle name? (if applicable) optional
  • What is your legal last name?
  • By typing my legal name below, I acknowledge that the information contained in this document, my resume, and any other materials submitted on my behalf are true and correct to the best of my knowledge and belief. I understand that any incorrect, incomplete, or false statements, or information furnished by me and/or on my behalf during the application or employment process, may subject me to disqualification from consideration or to discharge. I understand that employment at CannonDesign is at will and an employment offer from CannonDesign does not constitute an expressed or implied contract of employment. If hired, I have the right to terminate my employment for any reason at any time. I also understand that CannonDesign reserves the same right. I agree that any claims or lawsuits relating to my service with CannonDesign or any of its affiliates or subsidiaries must be filed no more than six (6) months after the date of the employment action that is the subject of the claim or lawsuit. I waive any statute of limitations to the contrary. I authorize, without reservation, any party or agency contacted at CannonDesign’s request to furnish references and verifications regarding information including but not limited to the names and dates of previous employers, reason for termination of employment, job performance, character, work experience, academic records, and professional licensure or certification. I acknowledge that my electronic signature is as valid as an original signature and that a copy of this document will be as valid as the original.
  • Application Date Signed

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