Staff Accountant

You will be responsible for day-to-day accounting operations and supports period-end close activities across multiple entities/locations. This role manages the full accounts payable cycle, performs bank reconciliations, supports accounts receivable collections, processes payroll and related accounting entries, and ensures accurate monthly/quarterly/yearly compliance filings and payments.

Key Responsibilities

• Accounts Payable: Manage vendor setup/maintenance, invoice entry, payments and related operational workflows.
• Banking & Reconciliations: Bank reconciliations and maintain bank statement files; support cash controls (petty cash by corporate/location) and short-term cash position reporting.
• Accounts Receivable: Prepare statements and execute collections follow-ups (progressive letter sequence and court case setup/execution where applicable).
• Payroll Accounting Support: Execute payroll processes and post related accounting entries (401(k) entry/upload, GL uploads), including disability/PFL reconciliations.
• Sales/Business Tax Compliance: Prepare and file sales tax items and manage periodic business tax tasks (e.g., quarterly filings and payments such as UBT/PTET-related items).
• Month-End Close: Prepare month-end accruals, record prepaid imports, allocate credit card fees, process expense reimbursements, and maintain month-end documentation/schedules.
• Year-End/Annual Compliance: Execute year-end 1099 processes; manage upload of 401(k) nondiscrimination testing and required filings (e.g., Form 5500).
• Systems & Finance Ops Support: Maintain payment platforms and transaction tools (e.g., PayPal, Clover) including investigation and correction of charging/payment gateway issues; support PCI compliance scans.
• Special Projects / Ad Hoc Administration: Manage sub-lease invoicing/accounting, class registrant tracking, and trademark renewals/applications as assigned.