Staff Accountant
PURPOSE OF JOB
The position is responsible for performing all duties related to accounts receivable and general ledger accounting. Duties of the position include reviewing and processing A/R invoices, posting of bank deposits into the general ledger, assisting with the monthly closing of the company’s books, maintaining the fixed asset inventory, providing support for annual financial reporting audits, and maintaining written policies for related functions.
ESSENTIAL FUNCTIONS
The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
- Enter timely and accurate data in the general ledger system
- Process A/R invoices for contracted services, grant reimbursements, and other revenues as necessary and post bank deposits to the general ledger
- Maintain and reconcile the receivable and payable accounts for the general ledger
- Monitor outstanding receivables including restitution and manage collection of open accounts
- Provide A/P and A/R reports and supporting documents
- Prepare balance-sheet account reconciliations and account roll forward analysis
- Prepare audit workpapers and assemble requested documentation and samples for the annual financial audit and federal single audit
- Perform basic budget-to-actual variance reviews on accounts and flag unusual items for further analysis
- Monitor bank balances weekly to ensure sufficient liquidity for AP and payroll funding requirements, complete reconciliation, prepare entries for transferred funds
- Provide customer service for all A/R related questions, receive telephone calls and answer inquiries
- Prepare and organize supporting documentation for FTA and other grant reimbursement requests
- Prepare journal entries and maintain recurring period-end entries, including prepaid expenses, accrual and deferred revenue schedules, and record monthly depreciation
- Reconcile bank and credit-card accounts monthly and prepare related correcting entries
- Prepare monthly sales tax reports for Board of Directors meetings; prepare and distribute quarterly sales tax collection report pursuant to bond requirements
- Manage fixed asset inventory listing; coordinate annual fixed asset inventory count
- Review insurance claim documents and reconcile insurance recoveries
- Maintain written policies and procedures for all general accounting processes to ensure internal control, compliance with GAAP and government accounting requirements
- Assist with special projects as required by researching, reconciling, and tracking information
- Maintain accounting records in accordance with the Agency’s records-retention schedule
- Provide backup support for other accounting functions and cross-train on related processes
SUPERVISORY RESPONSIBILITY
None.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Where applicable, an equivalent combination of education and experience may be considered in lieu of education/experience listed below.
EDUCATION/EXPERIENCE (where applicable, an equivalent combination of education and experience may be considered)
- Bachelor’s degree in Accounting, Finance, or Business Administration
- Minimum of three (3) years of bookkeeping experience in government, nonprofit, or in similar operating environment
- Good communication skills, both orally and written
- Proven ability to utilize Excel at a proficient levell
- Good technical skills, i.e. typing, word processing, computer operations, telephone
Special Requirements: Hold a current valid Texas Driver's License
Knowledge of:
- Microsoft Office suite including Word, Excel, Outlook, PowerPoint
- Experience with Tyler Technologies Munis preferred
- Basic governmental and fund accounting concepts, including familiarity with Governmental Accounting Standards Board (GASB) reporting
- Confidentiality and appropriate handling of sensitive financial and payroll information
- Principles and practices of basic accounting and clerical methods
- Interpersonal skills using tact, patience, and courtesy
- Oral and written communications skills
- Modern office methods, procedures, and use of computer equipment
Ability to:
- Work independently to perform a variety of functions and manage multiple projects at one time while working in a dynamic environment with changing priorities to meet established deadlines
- Think independently and provide self-direction, solve various problems, and make informed rational decisions
- Establish cooperative working relationships and communicate effectively and sensitively with vendors and all levels of staff, both verbally and in writing
- Exhibit strong problem-solving skills and exceptional customer service orientation
- Organize files and documentation and perform accounting clerical work
- Interpret, apply, and explain relevant regulations, rules, and procedures
- Maintain high level of accuracy and attention to detail in high-volume transaction work
- Organize and prioritize work to meet recurring monthly and statutory deadlines
- Exercise integrity and discretion when handling confidential financial information
PHYSICAL ACTIVITIES
Physical activities include, but are not limited to: on a continuous basis, sitting at a desk for long periods of time; researching information both in written form and on the computer; using a computer and monitor for long periods of time; intermittently twisting and reaching office equipment; writing or using keyboard to communicate through written means; occasionally running errands; lifting light weight; reaching above the waist, and reaching below the waist; repetitive motion and fingering when using computer keyboard and/or 10-key calculator; and seeing, talking and hearing when dealing with internal and external customers. The essential functions of this position require the daily use of a computer, telephone, and calculator. The essential functions of this position are performed in an office environment.