Staff Accountant

About the role

The Staff Accountant supports the Controller in the day-to-day accounting operations of the company, with primary ownership of accounts payable and a significant role in government contract billing. This position is a strong fit for an accountant who wants broad exposure across the accounting cycle in a government contracting environment, and who is comfortable working in and helping administer the systems the department runs on — Unanet, Ramp, and Bill.com.

This is a growing function. The responsibilities below reflect the role as it exists today; the scope is expected to expand as the department matures and as the incumbent demonstrates capability.

What you'll do

Accounts Payable

• Own the accounts payable function end to end: vendor setup and maintenance, invoice intake and coding, and vendor inquiries.

• Serve as administrator for Ramp, including card issuance and limits, transaction coding, receipt compliance, expense report review, and monthly reconciliation of card activity.

• Support the conversion to Bill.com, including data migration, workflow and approval configuration, testing, documentation of new procedures, and end-user support during the transition.

• Ensure invoices are coded to the correct project, task, and account, and that costs are classified as direct or indirect in accordance with company policy.

Contract Billing

• Prepare firm-fixed-price (FFP) invoices in accordance with contract terms, funding limits, and billing milestones or schedules.

• Prepare and submit invoices through Wide Area Workflow (WAWF) / iRAPT, monitor submission status, and research and resolve rejections and government payment inquiries.

• Maintain organized, audit-ready billing files and supporting documentation for each invoice.

• Support accounts receivable collection efforts and assist in resolving billing discrepancies with customers and contracting officers.

Systems Administration — Unanet

• Assist with employee onboarding and offboarding in Unanet, including user setup, role and approval assignments, labor category and rate assignment, and deactivation.

• Serve as backup for Unanet system maintenance and project setup, including project and task structure, billing and revenue recognition settings, and rate table maintenance.

• Assist with timesheet administration, including monitoring compliance, following up on delinquent or unapproved time, and supporting timekeeping policy adherence.

• Obtain Unanet Administration Certification.

General

• Support internal and external audit requests, including incurred cost submissions, DCAA audits, and financial statement audits, by preparing schedules and pulling supporting documentation.

• Contribute to documentation and improvement of accounting policies, procedures, and internal controls.

• Perform other duties and take on additional responsibilities as time allows and as the department grows.

Required Qualifications

• U.S. Citizen with the ability to obtain and maintain a DoD Secret clearance.

• Bachelor's degree in Accounting, Finance, or a related field; equivalent experience considered.

• 3–5 years of progressive accounting experience, including hands-on accounts payable ownership.

• Working knowledge of accrual-basis accounting and the general ledger.

• Proficiency in Microsoft Excel (pivot tables, lookups, reconciliations) and Microsoft Office generally.

• Demonstrated accuracy and attention to detail, with the ability to reconcile and resolve variances independently.

• Ability to manage competing deadlines across close, billing, and AP cycles.

• Clear written and verbal communication skills, with the ability to work effectively with vendors, program managers, and non-financial staff.

• Ability to handle sensitive payroll and financial information with discretion.

• Must be a U.S. person and able to obtain and maintain any clearance or eligibility required for the position.

Desired Qualifications

• Experience in a government contracting environment, with familiarity with FAR, DFARS, DCAA requirements, and cost accounting concepts (direct vs. indirect, indirect rate structures).
• Hands-on experience with Unanet, particularly project setup, timekeeping, and billing.
• Experience preparing and submitting invoices in WAWF.
• Experience with Ramp, Bill.com, or comparable AP automation and expense platforms.
• Experience supporting a system implementation or ERP/AP platform conversion.
• Experience with multiple contract types (FFP, T&M, cost-plus).