Staff Accountant

Job Summary

Under the direct supervision of the Controller, the Staff Accountant is responsible for accounts payable and receivable, month-end close, account reconciliations and retailer deduction work.

Duties/Responsibilities

• Process vendor invoices in Bill.com, including coding, matching to POs and receipts, and approval routing
• Manage 3-way match through Fulfil
• Manage vendor setup, W-9s and 1099s
• Reconcile vendor statements
• Review credit card transactions for receipts and accurate coding
• Invoice customers
• Apply cash and remittances and research short-pays
• Own the AR aging and follow up on past-due accounts
• Set up new customers in accounting systems and maintain credit terms
• Prepare journal entries for accruals
• Reconcile the bank, credit card and clearing accounts monthly
• Reconcile the Bill.com clearing account
• Provide status on all aging A/R and A/P
• Track and reconcile customer deductions, chargebacks, promotions and trade spend
• Manage month end accruals and assigned balance sheet reconciliations
• Manage the 1099 process
• Document processes and help strengthen internal controls
• Assist with system integrations, automation and ad hoc analysis
• The position requires minimal travel
• The position is 100% remote
• Other duties as assigned

Required Skills & Abilities

• Solid grasp of GAAP, accrual accounting and the full close cycle
• Hands-on experience with full-cycle AP and AR
• Strong Excel skills: lookups, pivot tables, working with large data exports
• Detail-oriented, organized, and comfortable owning deadlines
• Familiarity with Fulfil, QuickBooks Online, Bill.com, Ramp and Glimpse a plus
• Experience with retailer EDI invoicing, deductions and trade spend (Costco, Walmart, UNFI, Kehe) preferred
• Interest in automation, SQL or BI tools, and a desire to use AI to build better processes

Education & Experience

• 2–4 years of accounting experience, ideally in manufacturing, CPG or food
• Bachelor’s degree in accounting preferred

Work Environment & Physical Requirements
This is a remote position working from a home office! To be eligible, you’ll need to live in and work from one of these states: California, Illinois, Michigan, Missouri, Texas, Washington, or Wisconsin

• Prolonged periods sitting at a desk and working on a computer
• Reliable internet connection and a quiet workspace

Schedule

• Full-time, 40 hours per week
• Shifts: Monday–Friday, standard business hours

Why Should You Join Us?

• Comprehensive health coverage including medical, dental, and vision insurance. MiLa covers 75% of employee premiums & 25% of dependent premiums
• Optional Extra Protection for Life & AD&D (with guarantee issue amounts at time of hire), Hospital, and Short Term Disability
• Invest in your Future - 401(k) plan to help with your long-term financial security

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