Staff Accountant

Department: Finance & Accounting

Reports To: Director of Accounting and Finance

Status: Full-Time, Exempt

Location: Falls Church, Virginia (On-Site)

Position Summary

The Falls Church Anglican (TFCA) is seeking a detail-oriented and motivated Staff Accountant to join our growing Finance team. Reporting directly to the Director of Accounting and Finance, this role offers broad exposure to accounting operations, payroll administration, financial reporting, process improvement, and nonprofit financial management.

The ideal candidate is an accounting professional who enjoys both technical accounting work and operational problem-solving. This individual will play a critical role in maintaining the integrity of the Church’s financial records, administering payroll, supporting financial reporting, and helping improve systems and processes that support organizational effectiveness.

This position provides significant mentorship, professional development, and a clear opportunity for career advancement toward future accounting leadership responsibilities, including potential progression to an Accounting Manager role.

Key Responsibilities

• General Accounting & Financial Reporting
• Review general ledger activity to ensure accuracy, completeness, proper account classification, and compliance with accounting policies.
• Prepare and post recurring and non-recurring journal entries in accordance with Generally Accepted Accounting Principles (GAAP).
• Perform monthly bank and general ledger account reconciliations.
• Investigate and resolve accounting discrepancies in collaboration with departmental stakeholders.
• Assist with the monthly and year-end close processes.
• Prepare internal financial reports and analysis comparing actual results to budget and prior periods.
• Support organizational stakeholders by providing guidance on accounting matters and transaction treatment.
• Maintain fixed asset records, including additions, disposals, depreciation schedules, and related reporting.

Payroll Administration

• Serve as the primary administrator for payroll processing, reporting, and record maintenance through Paylocity.
• Review employee compensation, hours worked, leave balances, deductions, taxes, retirement contributions, and benefits data to ensure payroll accuracy.
• Partner with Human Resources and department leaders to resolve payroll-related issues and obtain required approvals.
• Prepare payroll-related journal entries and reconciliations, including PTO accruals and benefit-related accounts.
• Assist with quarterly and annual payroll reporting requirements, including Forms 941, W-2, and applicable tax filings.
• Review employee benefits invoices and support annual benefits enrollment activities.
• Maintain the organization’s personnel forecasting model in partnership with Human Resources leadership.
• Identify opportunities to improve payroll processes and maximize utilization of Paylocity capabilities.

Cash Receipts & Donor Giving Support

• Review cash receipt batches and related journal entries to ensure accuracy and completeness.
• Produce and distribute quarterly Giving Statements and respond to donor inquiries regarding contributions and gift allocations.
• Create and maintain online giving forms for special events and ministry activities.
• Serve as the primary Finance administrator for the Square payment platform.
• Provide backup support for cash receipts and donor accounting processes as needed.

Accounts Payable & Vendor Administration

• Serve as a key accounting resource for accounts payable activities, including invoice coding, vendor maintenance, payment processing, expense classification, and credit card administration.
• Support vendor payment processing and positive pay submissions through banking platforms.
• Assist with annual vendor reporting and Form 1099 compliance activities.
• Help optimize the Church’s use of Bill.com and related financial systems.
• Provide backup support for Accounts Payable operations as needed.

Audit, Compliance & Internal Controls

• Prepare audit schedules, reconciliations, supporting documentation, and responses to auditor requests.
• Assist in developing, documenting, and maintaining accounting policies, procedures, and internal controls.
• Ensure financial transactions comply with established accounting standards and organizational policies.
• Identify control weaknesses, transaction issues, and compliance risks, and recommend practical solutions.
• Support ongoing efforts to strengthen operational and financial stewardship.

Continuous Improvement

• Identify opportunities to improve efficiency, strengthen internal controls, and reduce manual processes through automation and system enhancements.
• Partner with Finance leadership to improve workflows, documentation, reporting processes, and system utilization.
• Recommend and implement process improvements that increase accuracy, scalability, and operational effectiveness.