Staff Accountant (US)

Join a fast-growing North American manufacturer of LED lighting!

Join a growing US/Canadian company as a Staff Accountant, focused on Accounts Payable and general accounting.

You'll own the processing and reconciliation of project-related vendor bills, general expenses and credit card expenses, and contribute to the month-end close. The role offers a clear path to Senior Accountant as your responsibilities grow.

Fluent English and proven experience performing these tasks for US and/or Canadian companies are a must.

Position Summary

This role begins with ownership of the accounts receivable and payable cycles and expands into broader accounting responsibilities—month-end close, inventory tracking, and taxation support—giving the right candidate exposure to the full accounting cycle. It is a growth position with a clear path to Senior Accountant for someone who demonstrates strong technical skills, ownership, and attention to detail.

Key Responsibilities

Accounts Receivable & Payable

• Perform bank reconciliations
• Support accounts payable processing and vendor reconciliations
• Verify bank information for international vendors/payments
• Enter payments into the bank portal for approval

General Accounting & Month-End

• Actively participate in the month-end close process
• Track inventory monthly: download the inventory valuation report at the start of each month, review additions and disposals during the period, and confirm costs are correctly assigned to each product
• Prepare journal entries and account reconciliations
• Support the full accounting cycle and annual review

Administrative & Process

• Collect and maintain donation receipts and credit card confirmation documents
• Support AR/AP process automation initiatives
• Handle other accounting tasks that arise in the ordinary course of business

Participation in Other Areas

• Confirm Canadian sales taxes (GST/HST/PST) are correct on AR invoicing and support their filing
• Support US Sales & Use tax compliance and filing
• Prepare and send AR invoices to customers, confirming applicable sales taxes (GST/HST/PST and US Sales & Use tax) are correctly applied
• Assist with audit preparation and support the annual review
• Participate in meetings with Project Managers to align on billing and account status
• Track advance customer payments and enter customer deposits
• Conduct invoice follow-ups and manage collections communications with customers

Required Skills & Qualifications

• Fluent in English, both written and spoken, for customer-facing and internal communication. French is a plus.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• 4+ years of accounting experience covering AR/AP and general accounting
• Good understanding of the full accounting cycle and annual review process
• Experience with month-end close and account reconciliations
• Audit experience
• Accounting experience under US and/or Canadian accounting practices
• Experience working in Odoo (or a comparable ERP system)
• Proficiency in Microsoft Excel at an intermediate/advanced level, including VLOOKUP, SUMIFS, and Pivot Tables

Preferred / Assets

• Experience in inventory-based or manufacturing/distribution businesses

Work arrangement

• Contract Type: Independent contractor | Monthly Salary | USD Payment.
• 2 weeks of paid vacation.
• Canadian (Quebec) public holidays.
• Work Schedule: 9:00 AM – 6:00 PM.