STAFF ACCOUNTANT

Position Title: Staff Accountant

Department: Finance/Accounting
Supervisor’s Title: Controller

Job Summary

The Staff Accountant supports the Finance Department by performing general accounting functions, maintaining accurate financial records, and assisting with financial reporting activities. This position provides support for general ledger accounting, fixed assets, grant processing, payroll accounting, and accounts payable functions. The Staff Accountant prepares journal entries and supporting documentation, performs account reconciliations, assists with month-end close activities, and ensures financial transactions are recorded accurately and in accordance with organizational policies and accounting standards.

Principal Functions and Responsibilities

General Accounting & Financial Reporting

• Prepare journal entries and maintain supporting documentation for accounting transactions.
• Prepare payroll and accounts payable journal adjustment backup and supporting schedules.
• Assist with month-end and year-end closing activities.
• Perform general ledger account reconciliations and research account variances.
• Assist with preparation of financial reports and management schedules.
• Maintain accurate accounting records and documentation.
• Review transactions for proper coding, classification, and compliance with accounting policies.

Fixed Asset Accounting

• Maintain fixed asset records, including additions, transfers, disposals, and depreciation schedules.
• Review capital purchases for appropriate documentation and account classification.
• Assist with fixed asset reconciliations and annual audit support.
• Maintain supporting documentation for capital assets and equipment.
• Assist with tracking capital projects and construction-in-progress activity.

Grant Processing & Compliance Support

• Assist with grant processing, including review of grant-related transactions and supporting documentation.
• Maintain grant files, agreements, budgets, and reporting documentation.
• Process grant-related invoices and reimbursement requests as assigned.
• Monitor grant expenditures and assist with tracking expenses against approved budgets.
• Support grant reporting and audit requests.

Payroll & Accounts Payable Support

• Assist with payroll accounting activities, including review of payroll reports and preparation of related journal entries.
• Prepare payroll reconciliation schedules and investigate discrepancies.
• Provide support for accounts payable processing, including invoice review, coding, and documentation.
• Assist with vendor account reconciliations and payment support.
• Provide backup support for payroll and accounts payable functions.

Audit & Compliance Support

• Assist with annual financial audits by preparing schedules and supporting documentation.
• Assist with regulatory reporting requirements as assigned.
• Maintain organized financial records in accordance with internal controls.
• Protect confidential financial and employee information.

Collaboration & Continuous Improvement

• Collaborate with Finance, Human Resources, Revenue Cycle, and operational departments.
• Provide timely responses to financial questions and information requests.
• Assist with process improvement initiatives within Finance.
• Perform other related duties as assigned.