Staff Accountant

Daily and Weekly Accounting Operations

• Process vendor invoices, confirm appropriate coding, match invoices to purchase orders or receiving documentation, and maintain accurate payment status in the accounting system.
• Apply customer payments accurately, review aging and deductions, research unapplied cash, and escalate material shortages, disputes, or duplicate invoices.
• Maintain current bank and credit card activity by importing, coding, and supporting transactions; respond to routine vendor inquiries and clear exceptions before month-end.

Cash, Treasury, and Payment Processing

• Prepare weekly bank and credit-card reconciliations for assigned accounts and document outstanding or unusual items for Controller review.
• Maintain bill pay schedules and supporting documentation, confirm approved payments, and reconcile clearing or finance payable accounts.
• Update the weekly cash-flow workbook with actual activity and provide clear support for significant variances or timing differences.

Revenue and E-commerce Accounting

• Reconcile sales, invoices, payments, fees, and deposits across the accounting system and operational platforms such as e-commerce, CRM, inventory, retail, and payment-processing systems.
• Prepare supporting schedules and routine entries for deferred revenue, gift-card liabilities, customer deposits, payment holding accounts, undeposited funds, and service fees; research and document source to general-ledger differences.

Month-End Close and Reconciliations

• Prepare assigned month-end journal entries, reconciliations, roll-forwards, and supporting schedules in accordance with the close calendar.
• Reconcile assigned balance sheet and income-statement accounts, including cash, accounts receivable, accounts payable, inventory, accruals, payroll, prepaids, fixed assets, leases, debt, interest, and sales tax accounts.
• Identify reconciling items, missing invoices, cutoff issues, unusual trends, and classification errors; document the cause and prepare recommended corrections for Controller approval.
• Maintain organized, reviewer ready workpapers and close documentation with clear source references and evidence of completion.

Compliance, Controls, and Process Improvement

• Prepare support for sales tax reconciliations, recurring tax payments, compliance reports, payroll entries, and commission calculations as assigned.
• Follow established approval, documentation, and segregation of duties controls; immediately escalate control exceptions or potentially material errors.
• Communicate professionally with vendors and internal stakeholders, standardize recurring workpapers, and identify opportunities to reduce manual processing without weakening controls.