Student Assistant - Accounting Assistant

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accountancy, Management Information Systems, Finance or Business Administration (all concentrations).

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27 - $24.62 per hour

Minimum Qualifications

• To maintain employment eligibility each student must be enrolled at least half-time with a major related to Accountancy, Management Systems (MS) in Accountancy, Finance, or Business Administration (all concentrations).
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint).

Duties and Responsibilities

• Assist in processing invoices and vouchers for payment, auditing all supporting documents which are included and ensuring invoices are authorized per government code and meet requirements per State Administrative Manual (SAM).
• Prepare claim schedules according to State Controller’s Office (SCO) auditing requirements.
• Assist in posting transactions processed outside of Financial Information System for California (FI$Cal).
• Assist with scanning claim schedules, filing, data downloading, proper records management, including maintaining copies of contracts and sending them to SCO electronically.
• Provide assistance and respond to customer inquiries regarding vouchers or claim schedules.
• Assist in Special Projects- Purchase Order review and approval within FI$Cal.
• Assist in year-end accruals or projects.
• Assist in the preparation of ASB memos.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application. In addition to your resume, please upload your school transcripts.

Apply by 09/29/2026.