Student Clerical: BEE Front Office Support
Department:
Biological & Ecological EngineeringSpecial Instructions to Applicants:
When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter explaining how they meet the minimum requirements
For additional information please contact: Jennifer Cohen at jennifer.cohen@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Job Description:
This recruitment will be used to fill two part-time (a maximum of 20 hours per week) Student Clerical/Office Assistant position for the Department of Biological & Ecological Engineering at Oregon State University (OSU). The person in this position will perform general office work such as document creation, flyer development, meeting scheduling copying, reception coverage, and database management.
Position Duties:
Provides coverage for the main office, based on availability, open and/or close the office, greet visitors, and answer incoming calls and emails and routing those appropriately
Receives, sorts, and distributes mail and prepares out-going mail and shipments
Creates/designs electronic and/or hard copy materials including letters, announcements, fliers and brochures
Assist with donor relations events and Thank You letters
Assist with building repairs, reporting as needed via the facilities ticketing system
Submit Surplus pick-up requests as needed
Maintains inventory of office and event supplies and submits orders to office manager
Helps organize field trips, including travel and lodging arrangements
Other office tasks as needed
General policy research, as needed
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:
Communication, Teamwork, Professionalism, Equity & Inclusion
Qualifications:
Full Employment Eligibility Requirements can be found here:
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Required Qualifications:
Must be available to work up to 20 hrs each week
Previous experience with MS Office Suite
Must be responsible and have a strong work ethic
Must have good written/verbal communications skills and attention to detail
Proficiency with professional email communications
Preferred Qualifications:
Previous experience with designing flyers and outreach materials including familiarity with Adobe, Canva, or similar
Customer service experience
Experience in an office administration setting
Working Conditions/Schedule:
• Office setting• Students will cover front office desk from 9 - 12 PM and 1 - 4 PM