Supervisor, Accounts Payable - Corporate Accounting

Under the general supervision of the Accounts Payable Manager, the Accounts Payable Supervisor is responsible for overseeing all aspects of AP for multiple entities in a fast-paced environment. This role requires experience and judgment to plan and accomplish goals, with a wide degree of creativity and latitude is expected. The Supervisor is responsible for performing complex analysis, testing, implementation, and support of assigned application systems and projects. Key responsibilities include, but are not limited to, maintaining internal controls and ensuring compliance with accounting principles and company policies, managing sensitive and complex transactions, resolving discrepancies, scheduling of timely disbursements, preparing and posting of manual monthly accruals, recording journal entries, overseeing employee status changes, performance appraisals, recruitment, training, onboarding and coaching AP staff on best practices. The Accounts Payable Supervisor plays a vital role in ensuring financial accuracy and operational efficiency while upholding the mission, vision and values of Tampa General Hospital.

Essential Functions\:

• Supervise, support, coach and train AP team to continually improve performance, expand knowledge, minimize errors.
• Lead cross-functional projects, including ERP enhancements and system integrations for newly acquired entities.
• Oversee travel & expense reimbursements and virtual card administration in accordance with Company's policies.
• Supervise day-to-day AP operations from purchase orders to payments, including coding, sorting and inputting invoices and employee expense reports.
• Proactively identity key trends and variances, such as rejected invoices, match exceptions and recycled invoices, to prevent payment delays.
• Conduct daily audits of processed invoices and workflows to ensure efficiency and accuracy.
• Coordinate statement reconciliations to identify and address outstanding balances, preventing delays in vendor payments.
• Collaborate with Corporate Accounting, Supply Chain, and IT to improve AP automation, enhance internal controls and integrate new systems and processes.
• Analyze AP aging reports, invoice and receipt accruals and month end closing activities to support financial reporting.
• Perform monthly, yearend and pre-close procedures.
• Supervise Accounts Payable processes for a large, multi-entity hospital system, ensuring timely and accurate processing of high-volume invoices.
• Oversee a team of AP Specialists, providing mentorship, training and performance management to enhance efficiency and compliance.
• Comfortable with establishing new processes, proactively identifying and resolving complex challenges.
• Maintain meticulous attention to detail, while meeting strict deadlines, with in-depth knowledge of AP processes, accounting principles and financial controls.
• Communicate effectively, adapting to different audiences and responding appropriately to high-pressured situations.
• Manage vendor relationships, resolve discrepancies, and enforce compliance with hospital policies and procedures.
• Participates in open position interviews with the Accounts Payable Manager.
• Maintains approved positions listing, processes new hire paperwork, including badge and computer access and provides department training.