Supervisor, Supply & Administration

About Valero Energy Inc.

Valero Energy Inc., with its Canadian head office in Montreal, is a subsidiary of Valero Energy Corporation, a Fortune 500 company. We are the leading distributor of petroleum products in Quebec, the Atlantic provinces and Ontario—and the world’s second-largest producer of renewable diesel fuel and ethanol. We stand out as the second-largest petroleum refiner in eastern Canada, thanks to our Jean-Gaulin Refinery in Lévis. We also possess numerous major logistical infrastructures, such as the Montreal East Terminal.

Our success? We owe it to our 10,000 employees who are committed to our values—including safety, environmental stewardship, teamwork, community engagement and operational excellence.

We consider our employees our most important asset and provide a wide variety of stimulating jobs for those seeking to grow professionally. Our salaries and benefits—along with our retirement savings plan, which ranks among Canada’s Top 5 in terms of employer contributions—are highly competitive. These are some of the reasons we are known as an employer of choice.

Role

The supervisor, Supply and Administration is responsible for implementing agreements and calls for tenders within the Terminals and Pipeline group. The incumbent takes care of negotiations, defines and/or provides the framework for project contract terms and conditions according to set standards and needs. He is responsible for the review, drafting and negociation of supplier contracts related to construction, maintenance and operations. He ensures the optimization and reliability of the processes under his responsability while meeting the needs of internal clients. He also ensures compliance with Valero standards and processes, as well as applicable legal requirements.

More specifically, the incumbent will be call upon to\:

· Negotiate the agreements’ terms and conditions (acceptation, warranty, return policy, service level and associated penalties).

· Collaborate with the legal Department and internal clients to implement agreements profitable to Valero

· Review plans, specifications and contracts to make sure that the equipment, material and services are ordered or bought

· Supervise the buyer and chief storekeeper as well as the storekeeper, and ensure a healthy and safe work environment

· Secure critical purchases, monitor major orders, respond to urgent situations and manage supply disruption risks

· Ensure compliance with the policies and procedures regarding purchases and store, identify opportunities for improvement and synergies, make recommendations and apply the resulting actions with the stakeholders

· Manage information systems related to contracts and store operations (SAP, safety tracking systems, ISNetworld);

· Guide and participate in the supplier approbation and evaluation process and in the application of warranties

· Update the schedules for deliveries and work progress/part procurement monitoring, and communicate with clients and suppliers to solve any problems that may be encountered

· Control the validity of a contractor, making sure that said contractor meets all regulatory requirements (RBQ licence, insurance, capacities, etc.);

· Draw up and complete purchase contract forms (and define specifications) ;

· Guide the call for tenders and purchasing processes ;

· Collaborate with project leaders to make sure that objectives are reached;

· Monitor and validate financial commitments and budgets for the Canadian Logistics Terminals group ;

· Constantly follow-up on changes brought to internal rules (from Montreal or SA Corporate offices) and legal rules in order to analyse their impacts on supply activities, and adjust procedures accordingly

· Ensure contract follow-ups and constantly look after the Company’s best interests.