Supply Chain Associate

Title: Supply Chain Associate

Location: Fair Lawn, NJ

About Us:

Brookaire Company has been serving the HVAC Industry since 1974. We are dynamic, fast-paced, and customer oriented. As one of the top resources to find HVAC Air Filters and Belts, we constantly strive to understand our customer’s needs, and position our products and services to meet those needs. Brookaire’s employees are committed to a culture of continuous improvement, in view of meeting the high demands of our customers.

Your Tasks and Responsibilities:

The Supply Chain Assistant supports the Operations Team across all aspects of supply chain coordination and daily operations at Brookaire Corporation. This is an entry-level role with a defined growth trajectory — designed for someone who wants to learn the business from the inside out and grow into a supply chain leadership position.

To succeed, the Supply Chain Associate must develop a thorough working knowledge of Brookaire's procurement, inventory, fulfillment, and warehouse operations — including individual staff roles, workflows, and systems. Will be expected to identify waste, surface improvement opportunities, and earn increasing autonomy through consistent, reliable execution.

Responsibilities:

1. Operations & Administration
   • Maintain a supply chain task list with reoccurring tasks for maintaining inventory levels to meet demand
   • Manage, evaluate, and report lead-times for each product class and other KPI’s as required by management
   • Maintain records, prepare necessary documentation, and report relevant operational information
   • Keep OKR check-ins current and attend weekly meetings
   • Coordinate communication between sales, finance and operations departments re: inventory levels, lead-times and new vendor on boarding.
   • Maintain accurate vendor pricing in NetSuite and monitor PO pricing vs vendor pricing for accuracy
   • Assist the Supply Chain Department in procurement of materials, products, and services
   • Monitor inventory levels and proactively flag stock concerns before they impact customer fulfillment
   • Assist in coordinating with suppliers to ensure timely delivery of goods and services
   • Assist in the management of inbound goods, including transportation coordination and warehousing logistics
   • Monitor supplier performance against contracts and escalate compliance issues appropriately
   • Analyze supply chain data and provide recommendations to management to improve efficiency and reduce costs
   • Periodically assist with warehouse project planning and inventory bin management
2. Fulfillment & Reporting
   • Generate and distribute daily backorder reports to management with recommendations to improve fulfillment rates
   • Maintain open-order reports for management and the sales team; follow up on orders older than 6 months to ensure scheduling
   • Assist in managing inbound goods planning and warehouse space requirements
   • Track lead time changes and communicate proactively to internal stakeholders
   • Cross-Functional Collaboration
   • Serve as an operational resource for the inside sales team on supply chain, lead times, and product-specific questions
   • Collaborate with Sales, Warehouse, and Finance teams to support smooth day-to-day operations
   • Provide administrative support to the Director of Operations, Operations Manager, and Supply Chain Manager