Supply Chain Coordinator

What You Will Be Doing:

• Purchase Order Execution: Create and manage POs, WOs, TOs, and Item Receipts in NetSuite, ensuring accuracy and timely processing

• Open Order Management: Own weekly Open Order Report meetings with suppliers to ensure orders are accurate, on-time, and in full for in-line business and new launches. Ensure Netsuite is updated weekly with expected ship and delivery dates.

• Production Tracking: Manage the timing of purchase orders, track production, and ensure on-time delivery of inbound materials and finished goods

• Risk Mitigation: Identify and mitigate production or material delays before they impact the business, escalating as needed

• Inventory Reconciliation: Manage inventory reconciliation at contract manufacturers (CMs) and drive resolution of discrepancies

• Excess Inventory Management: Monitor and mitigate excess inventory at CMs to reduce carrying costs and waste

• Expedition Analysis: Conduct air freight and expedition analysis, managing expedition options with packaging and CM suppliers to improve production lead times

• Lead Time Improvement: Partner with suppliers to continuously improve production lead times and optimize delivery timing

• Cost Negotiations: Support and conduct cost negotiations with suppliers to secure favorable terms

• BOM Management: Process BOM revisions and communicate revisions clearly and promptly to suppliers

• Invoice Resolution: Research and resolve invoice discrepancies in partnership with finance and suppliers

• Cross-Functional Communication: Deliver weekly inventory risk updates to cross-functional teams, providing clear visibility into supply status and potential disruptions

What Will Make You Stand Out:

• 2+ years of experience in supply chain, procurement, planning, or purchasing, preferably within the beauty, personal care, or consumer products industry

• Hands-on experience creating POs, WOs, TOs, and Item Receipts in NetSuite (or a comparable ERP)

• Experience working directly with contract manufacturers and packaging suppliers

• Strong organizational skills and attention to detail, with the ability to manage multiple orders and priorities simultaneously

• Working knowledge of inventory reconciliation, BOMs, and purchase order lifecycle management

• Experience with freight, expedition, and lead-time analysis a plus

• Comfortable surfacing risks early and communicating clearly with both suppliers and internal cross-functional partners

• Proficiency in Excel and supply chain / ERP systems to track, analyze, and report on order and inventory status

• A proactive, solutions-oriented mindset and a strong sense of ownership over the details