Supply chain & Finance Executive

Join a leading Medical Aesthetics Group in Singapore as Supply chain and Accounts Executive.

1. Logistics and Warehousing Support

a. Inventory & Documentation

· Update inventory records for lot-controlledproducts and assist with periodic stock counts.

· Maintain shipping and customs documentation:packing lists, airway bills, commercial invoices.

b. Shipment Coordination

· Liaise with freight forwarders to schedulepickups, track shipments, and escalate delays.

· Coordinate small sample shipments, ensuringaccurate labelling.

c. Vendor & 3PL Liaison

· Support communication with third-party logisticsproviders and suppliers regarding order status and documentation.

· Raise and follow up on purchase orders, andconfirm order acknowledgements, lead times and delivery dates with suppliers.

· Check inbound deliveries against purchase ordersand delivery orders, and report shortages, damages or discrepancies forresolution.

· Match 3PL and freight invoices to shipmentrecords, and flag billing variances to Finance before payment.

· Maintain the vendor and 3PL contact list, ratecards and service records, and keep quotations and agreements properly filed.

· Escalate recurring service issues and supportperiodic reviews of vendor and 3PL performance.

2. Finance Administration

a. Day-to-Day Accounting

· Record financial transactions: data entry forinvoices, payments, and receipts under Singapore Financial ReportingStandards (SFRS).

· Maintain the general ledger and sub-ledgers (AP,AR).

b. Accounts Payable & Receivable

· Process vendor invoices, prepare payment runs, andreconcile vendor statements.

· Generate customer invoices, monitor collections,and follow up on overdue accounts, update aging reports.

c. Month-End Support

· Assist with month-end close activities: gatherinvoices, prepare schedules, and support journal postings.

· Help prepare basic management reports, varianceanalyses, and spreadsheets for leadership.

d. Financial Documentation & Compliance

· Maintain accurate finance records and supportinternal audits.

· Prepare schedules and liaise with externalauditors, providing reconciliations and supporting schedules.

· Maintain audit-ready documentation for statutoryand internal reviews.

Qualifications & Skills

Education:

· Diploma or bachelor’s degree in Business/Accounting/Finance,or related field.

Experience:

· 1–3 years in an accounting or finance supportrole.

· Exposure to logistics coordination or shippingdocumentation a plus.

Technical Proficiency:

· Proficient in Microsoft Excel (basicformulas, pivot tables).

· Familiarity with ERP/accounting software (e.g.QuickBooks) preferred.

Core Competencies:

· Strong attention to detail and numerical accuracy.

· Good organizational and multitasking skills.

· Clear communication and ability to followestablished processes.

Benefits:

· Professional development

Work Location: In person