WILLIAMS-SONOMA SINGAPORE PTE. LTD.

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Supply Chain Specialist (Vendor Management)

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JOB SUMMARY:

We are seeking a detail-driven and quick-thinking professional who will be responsible for managing vendor onboarding and maintaining vendor master data, support the optimization of our end-to-end supply chain operations, as well as driving continuous improvement. This role ensures data integrity, operational efficiency, and compliance with internal controls and regulatory requirements.

KEY RESPONSIBILITIES:

Vendor Setup & Master Data Management

  • Coordinate and execute vendor onboarding and setup activities in respective systems.
  • Maintain accurate and up-to-date vendor master data, including company information, certifications, banking details, and contact records.
  • Validate vendor documentation and ensure completeness before activation.

Vendor Scorecard Management

  • Develop, maintain, and monitor vendor performance scorecards.
  • Generate periodic performance reports and communicate results to internal stakeholders.
  • Support supplier performance reviews and continuous improvement initiatives.

Reporting& Data Analysis

  • Analyze and prepare regular reports on supplier performance and operational.
  • Identify opportunities to improve processes and efficiency.
  • Prepare regular management reports and dashboards with actionable insights.

Vendor Compliance Management

  • Maintain and update the Vendor Compliance Manual (VCM).
  • Liaise with Corp IT team on the timeline on data uploading and broadcasting to vendors on updated version of the VCM.
  • Support internal and external audits related to vendor compliance.

Purchase Order (PO) Management

  • Review and approve purchase orders in accordance with company policies and authorization limits.
  • Validate non-approved PO and liaise with respective buyer for necessary action.

Stakeholder & Vendor Coordination

  • Serve as the primary point of contact for vendor-related matters.
  • Collaborate with finance, logistics, and business teams to ensure smooth supplier operations.
  • Drive continuous improvement initiatives to enhance efficiency.

QUALIFICATIONS AND REQUIREMENT:

  • Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Logistics, or related field.
  • 3–5years of experience in vendor management, procurement operations, supply chain, or related functions.
  • Experience with ERP systems such as Oracle, JDE, or similar platforms.
  • Strong analytical and reporting skills with proficiency in Excel and data analysis tools.
  • Knowledge of vendor compliance, supplier performance management, and procurement processes.
  • Excellent communication, stakeholder management, and problem-solving skills.

KEY COMPETENCIES:

  • Vendor Relationship Management
  • Procurement Operations
  • Data Management & Reporting
  • Compliance& Risk Management
  • Analytical Thinking
  • Attention to Detail
  • Cross-Functional Collaboration
  • Process Improvement
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