Support Services Executive Secretary

Support Services Executive Assistant

The Support Services Executive Assistant provides administrative, financial, payroll, personnel, and operational support to the Nutrition Services Department and payroll support to the Operations Department.

This position is responsible for maintaining accurate records, assisting with financial and payroll processes, coordinating personnel documentation, supporting meal program administration, and completing general office duties to ensure the efficient operation of the department.

• Process weekly catering transactions and GFS (Gordon Food Service) financial records.
• Organize and process daily receipts and deposits on a weekly basis.
• Process electronic funds transfer (EFT) online deposits every two weeks.
• Maintain accurate financial documentation and supporting records.
• Maintain accurate payroll records and ensure required information is processed in a timely manner.
• Maintain and organize employee personnel files.
• Order office and department supplies, obtain three quotes when required, and maintain copies of quotes and invoices.
• Contact vendors and service providers regarding equipment repairs, maintenance, and other operational needs.
• Submit, monitor, and follow up on work tickets.
• File and maintain Free and Reduced-Price Meal Applications and related documentation within the Mealtime Software program.
• Assist with the annual October verification process.
• Record and document donations as required.

Qualifications and Skills

• Strong organizational, clerical, and recordkeeping skills.
• Strong computer skills including Google Workplace and Microsoft Office,
• Basic bookkeeping, financial recordkeeping, and payroll processing skills.
• Proficiency in computer applications, spreadsheets, email, and data entry.
• Ability to maintain confidentiality when handling employee, student, payroll, and financial information.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Accuracy and attention to detail.
• Ability to communicate professionally with staff, families, vendors, and other departments.

Work Schedule

This is a part-time position scheduled for approximately 25–29 hours per week. This position requires Monday availability and includes summer hours. Work hours and scheduling may vary based on departmental needs, payroll deadlines, monthly and annual reporting requirements, and other assigned responsibilities.

Salary: Dependent on Education and Experience

Application Submission: Apply online at