SUSD Program Specialist

Under the direction of the Chief Operating Officer, the After School Program Specialist plans, coordinates, supervises, evaluates, and continuously improves district-wide expanded learning programs, including state and federally funded after school, summer, and enrichment programs. The Specialist provides leadership and oversight to all program staff, ensures compliance with grant requirements and district policies, manages program quality, supports staff development, and fosters partnerships that promote student achievement, safety, wellness, and engagement.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Program Leadership:

• Plan, organize, coordinate, and supervise district-wide expanded learning and after school programs.
• Develop and implement program goals aligned with district priorities, and state Expanded Learning Opportunities Program (ELO-P) and After School Education and Safety (ASES) requirements.
• Monitor program quality using state quality standards and continuous improvement practices.
• Evaluate program effectiveness using student participation, attendance, academic, behavioral, and stakeholder feedback data.
• Recommend program improvements based on measurable outcomes.

Administrative Support:

• Recruit, interview, train, supervise, mentor, and evaluate site coordinators and program staff.
• Provide leadership, coaching, and professional development to ensure high-quality programming.
• Establish staff schedules and oversee staffing assignments.
• Conduct regular site visits to monitor operations, compliance, safety, and instructional quality.
• Address personnel concerns with accordance with district policies.

Program Operations:

• Ensure programs maintain compliance with all federals, state, county, and district regulations.
• Monitor attendance reporting, student enrollment, program documentation, and required grant reporting.
• Coordinate student behavior management systems and restorative practices.
• Oversee program safety procedures, emergency preparedness, and risk management protocols.
• Develop and maintain operational procedures and program handbooks.
• Assist in developing and monitoring program budgets.
• Ensure expenditures comply with grant requirements and district fiscal procedures.
• Monitor contracts, purchase requests, supplies, and equipment.
• Assist with grant applications and funding sustainability efforts.
• Collaborate with school administrators, teachers, counselors, and support staff to align after school programming with student academic and social-emotional needs.
• Communicate effectively with families and community stakeholders regarding program services and student participation.
• Prepare reports for district leadership, governing boards, and funding agencies.
• Coordinate program audits, monitoring visits, and corrective action plans.
• Maintain accurate records and confidential information.
• Attend evening and weekend meetings, training, and community events as required.
• Perform other duties assigned by primary supervisor.

Core Competencies

All El Concilio California Staff are expected to meet the expectations of our Core Competencies:

• Accountability and Reliability: Shows honesty, integrity, responsibility, initiative, and is mindful of impact on team/organization.
• Collaboration: Participates in agency wide/cross team efforts, shares knowledge and skills, values cohesion, and integrity of team.
• Communication: Respectful, effective, proactive, and willing to engage in hard conversations
• Continuous Learning: Seeks out new challenges, applies new skills, shows growth.
• Professional Conduct: Clear boundaries, refrain from gossip/splitting, follows agency standards per Handbook and Policies & Procedures.